Compliance Manager

Employer
Whittington Health NHS Trust
Employer type
NHS
Site
Whittington Hospital NHS Trust
Town
London
Salary
£51,488 - £57,802 per annum inclusive of HCAs
Salary period
Yearly
Closing
09/05/2024 23:59
Compliance ManagerNHS AfC: Band 7Getting vaccinated, and getting a booster, remains the best defence against COVID-19.We encourage and support staff to get COVID-19 vaccine and a booster dose as and when they are eligible.Please note in order to progress your application, your data will be processed by our 3 rd
party recruitment providers – North London Partners Shared Service, who conduct recruitment activities on behalf of Whittington Health NHS Trust.By applying for this role, you accept in the event you are successful that your personal data may be transferred from the Trust to another NHS organisation where your employment transfers within the NHS. This is in accordance with the streamlining programme which is aimed at saving you time and improving efficiencies within the NHS when your employment transfers.Job overviewThe post holder will be responsible for ensuring that all matters relating to Estates Department quality control are implemented and that effective monitoring is setup to show our compliance to HTMs, HBNs, PAM, the Health and Safety at Work Act and ensure all appropriate remedial tasks are tracked and recorded.They will be a senior member of the Asset Management Team providing specialist advice on a whole range of estates and technical issues, providing specialist expert knowledge on compliance, developing data capture and delivering reporting to Senior Managers.The post holder will collect and maintain the asset base for all sites and work in conjunction with the CAFM manager on compiling the Preventative Maintenance Schedule. They will write Risk Assessments and Method Statements (RAMS) for Estates related works and review RAMS for additional and capital works.They will be responsible for writing and reviewing Estates policies and procedures and standing operational procedures. They will work with the Health & Safety Manager to ensure these remain compliant and in-date.Main duties of the jobWorking with the Health & Safety Manager, develop policies, emergency and operational procedures for effective management of Statutory Compliance.Professionally audit/review Estates evidence and evidence-based management systems to assure compliance with relevant standards i.e., BSEN, CQC, HTM, HBN.Compile a comprehensive library of Risk Assessment and Method Statements (RAMS) for all Estates related works.Review RAMS for additional and capital works with 5 days of being presented.Lead on statutory returns specific to the estate’s directorate, Estates Returns Information Collection (ERIC) and Premises Assurance Model (PAM). Responsible for developing and tracking all remedial actions.Ensure the Trust CAFM system is up to date by maintaining a register of all estates assets via a change control process including asset collection of existing and new works.Where necessary, write and review Risk Assessments and Method Statements for all Estates related assets.Obtain and file all relevant certificates of compliance and insurance that we are required to hold.Participate in relevant internal / external programme meetings and working groups to provide information and expertise.To be fully conversant with all Engineering and Architectural drawings as well as materials and products used on hospital sites.Responsible for estates information and records to comply with operational, legislative and mandatory requirements in compliance with HC (86)13 and HSC 1999(053).Working for our organisationWhittington Health serves a richly diverse population and works hard to ensure that all our services are fair and equally accessible to everyone. Nowhere is this more obvious than in the way we look after our staff.We aim to employ a workforce which is as representative as possible of this population, so we are open to the value of differences in age, disability, gender, marital status, pregnancy and maternity, race, sexual orientation, and religion or belief.As a public sector organisation, we have an obligation to have recruitment, training, promotion and other formal employment policies and procedures that are sensitive to these differences. We think that by doing so, we are better able to treat our patients as well as being a better place to work.Detailed job description and main responsibilitiesCompliance ManagementProvide professional advice and guidance on a wide range of estates issues including major capital projects.Working with the Health & Safety Manager, develop policies, emergency and operational procedures for effective management of Statutory Compliance.Professionally audit/review Estates evidence and evidence-based management systems to assure compliance with relevant standards i.e., BSEN, CQC, HTM, HBN.Compile a comprehensive library of Risk Assessment and Method Statements (RAMS) for all Estates related works.Review RAMS for additional and capital works with 5 days of being presented.Working with the Trust Emergency Planning Officer to ensure there is an effective Business Continuity Plan.Lead on statutory returns specific to the estate’s directorate, Estates Returns Information Collection (ERIC) and Premises Assurance Model (PAM). Responsible for developing and tracking all remedial actions.Interrogate, critically analyse statistical data identifying and reporting trends pertaining to Estates Compliance.Ensure the Trust CAFM system is up to date by maintaining a register of all estates assets via a change control process including asset collection of existing and new works.Where necessary, write and review Risk Assessments and Method Statements for all Estates related assets.Obtain and file all relevant certificates of compliance and insurance that we are required to hold.Foster a culture of Statutory Compliance, Health and Safety and risk management.Engender a culture of Quality Assurance developing such systems as required to provide suitable management assurance.Participate in relevant internal / external programme meetings and working groups to provide information and expertise.Liaise with the Capital and Estates teams to ensure refurbishment works are statutory compliant.Work in unity with all hard service projects to ensure the successful transfer of services from projects to business-as-usual Estates teams.To be fully conversant with all Engineering and Architectural drawings as well as materials and products used on hospital sites.Communicate technical project related information with other professionals, both internal and external personnel, including senior managers, directors, to ensure that work undertaken conforms to all statutory and HTM requirements.Represent the trust on internal / external Safety Groups or other compliance meetings as required.Responsible for estates information and records to comply with operational, legislative and mandatory requirements in compliance with HC (86)13 and HSC 1999(053).Undertake regular environmental quality inspection of premises services using a variety of methods, reporting to the Head of Estates and resolving any areas of concern.Liaise with Estates & Facilities colleagues on matters which impact on Estates & Facilities services or health and safety.Comply with and ensure that estates compliance staff comply with, Trust Standing Orders, Standing Financial Instructions, Tendering Procedures and EU Directives.Review audits relating to premises owned by external organisations and occupied by the Trust.LeadershipTo lead and manage Compliance assurance.Ensure all estates compliance staff receive regular supervision and have Personal Development Plans.Identify training needs and draw up programmes to meet those needs.Build strong, collaborative relationships with colleagues across the wider Whittington Health understanding the compliant status of all our community sites.Communicate frequently with a wide range of colleagues and other agencies including delivering complex messages through presentations, reports, chairing meetings etc.Be an effective member of the Trust’s Estates and Facilities team, demonstrating a commitment to the Trust’s strategic objectives and vision.Development and Performance of the EstateDevelop with the Head of Estates strategies for the estate, to meet Trust service requirements both now and in the future.Responsible for auditing compliance with Care Quality Commission outcomes relating to the estate.Review development proposals for new premises advising on compliance issues.To monitor and report on the effectiveness of the estates team compliance to HTMs, HBN’s, H&S Act, following the compliance audit schedule.To have a good understanding of and able to report on the requirements of COSHH, Asbestos regulations, control of Legionella within healthcare Premises, Medical gases, RIDDOR, LOLER, CDM regulations, the Electricity at Work Act and all relevant Health and Safety Regulations.Provide estates advice on future service and major capital developments.Responsible for developing all-encompassing reporting to highlight our compliance position and adherence to HBN’s for Executive readership.Prepare monthly multi-stranded monitoring reports for presentation within our performance meetings.Analyse patterns of incidents, prepare initial analysis, identify risks, and report findings on various forums.Person specificationeducationDegree in an engineering discipline (electrical, mechanical, building services etc) or Professional knowledge plus additional specialist, management knowledge acquired through training and experience to Degree level equivalent.Professional Qualification/ Membership of an appropriate professional organisationSkillsAbility to produce accurate, high quality management performance reports and complex documents, requiring attention to detail at all times.Ability to use IT systems including Microsoft Word, Excel, Access and Project at an advanced level.Ability to analyse performance of Hard FM (estates) services in relation to performance targets (KPI’s) and strategic objectives.Ability to use and edit computerised technical drawings (Computer Aided Design – CAD)KnowledgeA full understanding of current legislation relating to Health Estate regulations.Experience of conducting complex audits using research methodology such as Estates condition surveys, legionella and asbestos surveysEstates Services experience in the NHSIn depth knowledge and understanding of NHS Policy and technical guidance, ability to interpret this to implement across the TrustKnowledge and experience of using CAFM systems, updating asset lists and running reports.Experience of developing business plans and strategies to deliver Hard FM (estates) services aligned to Trust business objectivesSAFEGUARDING CHILDREN AND ADULTSTo comply with the Trust’s Safeguarding Children and Adults policies, procedures and protocols. All individual members of staff (paid or unpaid) have a duty to safeguard and promote the welfare of children, young people and vulnerable adults This will require you to:Ensure you are familiar with and comply with the London Child Protection Procedures and protocols for promoting and safeguarding the welfare of children and young people.Ensure you are familiar and comply with theLondon Multi Agency Safeguarding Vulnerable Adults Pan London Procedures.Ensure you are familiar and comply with local protocols and systems for information sharing.Know the appropriate contact numbers and required reporting lines.Participate in required training and supervision.Comply with required professional boundaries and codes of conductWhittington Health is committed to safeguarding all children and vulnerable adults and expects all staff and volunteers to share this commitment.Your application form –Provide only business email address for your referees – we are unable to request references from yahoo, Hotmail, Gmail accounts.Make sure you to include all evidence of where you meet the essential requirement on the jobs description as this forms the base of our shortlisting criteria.Our processes –Closing dates are given as a guide; we are within our right to close adverts early so please ensure you submit your application as soon as possible to avoid delay.If you do not hear from us up to 3 weeks after the closing date of the job unfortunatelythis means you have not been successfullyshortlisted for interview. If your require feedback on your application please contact the appointing manager detailed in the body of the advert.Please check your emails regularly as all correspondence from us will be via trac.systems – occasionally these emails will go into your Junk folder.Employment at Whittington Health is offered subject to successful completion of a 6 month probationary period for all staff with the exception of GMC Registered Doctors.Other important information –Applications from job seekers who require sponsorship to work in the UK are welcome and will be considered alongside all other applications. Before submitting your application and to avoid disappointment please check that you areeligible under theUKVI points based system .Applications are welcome from people wishing to job share or work flexible patterns. We are committed to equal opportunities.In submitting an application form, you authorise WhittingtonHealth NHS Trust to confirm any previous NHS service details via the Inter Authority Transfer (IAT) process should you be appointed to the post.If you are offered a role with one of the NLPSS partner trusts, as part of pre-employment checks youridentity and right to work documentation will be verifiedremotely (in most circumstances), using a certified identity verification service provider TrustID. You will be asked to capture an image of the relevant documents as well as a “selfie” using your smartphone/tablet (if available) for facial matching. TrustID will also perform a digital address check using Trunarrative and Equifax, which is a soft check and does not leave a footprint on your credit rating. For more information, visit www.trustid.co.uk Please note that during the recruitment process your Identity Documentation (i.e. passport, driving licence, visa, etc.) will be scanned using a device which recognises UV, Infrared and Machine Readable Zone security features of the documents providedThe Trust uses electronic new starter forms on Trac to collect personal details. Information collected is securely stored and used to set up the employee record on the ESR HR system.We would welcome applications from individuals who are from underrepresented groups in the organisationEmployer certification / accreditation badgesThe postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
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