Finance Office Manager

Financial / Office Manager Role

We are a private property development and investment business based a few miles east of Bath and are looking for an experienced Finance/Office Manager, who will also be responsible for working with clients and supporting the company director. We are a small business and a hands-on, pro-active “can do” approach is essential.

Part time : 25-35 hours
Main Duties and Responsibilities

Day to day accountancy and book-keeping functions:- maintaining records on Xero; purchase & sales ledger; banking & bank reconciliations; monthly payroll & staff pensions; staff contracts and other personnel matters; VAT Returns; inter-company charging & reconciliations; submission of confirmation statements annually to Companies House; CIS, PAYE & NI; cash flow forecasts

Preparation of management accounts as required and producing year end statutory accounts (in draft form) for submission to the company accountants for review and filing.

Providing financial and business project support to the director and contracts project manager, and general assistance to staff on financial matters.

Managing leases and licences for serviced office tenants & invoicing serviced office and other charges quarterly or as required.

Renewing insurance policies, utility contracts (gas and electric) ensuring best prices achieved, liaising with contractors and tenants, and ensuring business records are up to date,  

Managing office administration including mail and couriers, tenant enquiries, maintaining up to date records for Health and Safety (including simple checks as required), office IT (including ‘spare hands’ support to the remote IT company), supplier, meeting room and HR administration, and completing related simple tasks for these as necessary.

Skills

• Excellent attention to detail


• A commercial and practical approach


• A hands-on and “can-do” attitude


• Written, verbal and interpersonal communication. A good level of writing English.


• Ability to always maintain confidentiality


• Ability to develop good working relationships with both the business team and customers


• Ability to work on own and with others

Knowledge and Experience

• At least 2 years’ experience in a similar, broad finance role. Relevant qualifications desirable


• Practical knowledge of all the statutory reporting areas – payroll; pensions; VAT etc


• Familiarity with office management and facilities management preferable.


• Familiarity working in working with IT preferable


• Familiarity with MS applications essential