Senior Office Administrator

Are you an experienced and organised Senior Office Administrator seeking a rewarding role with a growing organisation? Happy Jobs NI is excited to present an opportunity to join a professional team providing vital services across Northern Ireland.

About the Role:

As a Senior Office Administrator, you will play a crucial role in ensuring the smooth running of daily operations within a busy and dynamic office environment. Based in Omagh, you will manage a range of administrative processes, liaise with key stakeholders, and provide essential support to learners. This role requires someone who is organised, compassionate, and capable of handling a variety of responsibilities with professionalism.

Key Responsibilities:

• Overseeing administrative operations to ensure all processes and tasks are completed efficiently.
• Providing exceptional support to learners, acting as a trusted point of contact for their needs.
• Managing and maintaining accurate records, including both paper and digital files.
• Conducting regular quality checks to ensure compliance with internal policies and standards.
• Liaising with a range of stakeholders, including learners, parents/guardians, employers, and external partners.
• Carrying out general administrative tasks such as drafting correspondence, filing, scanning, and answering telephones.
• Coordinating schedules, updating systems, and ensuring all deadlines are met.
• Supporting colleagues and the wider team to ensure smooth daily operations.
• Maintaining confidentiality and GDPR compliance in all tasks.

Requirements:

To be considered for this role, candidates should meet the following criteria:

• 4+ years of prior experience in an administrative or office management role.
• A minimum of 5 GCSEs (Grade A*-C), including Maths and English, or equivalent qualifications.
• Strong literacy, numeracy, and IT skills, with proficiency in Microsoft Office programs.
• Exceptional organisational skills with an eye for detail.
• Excellent communication skills, with the ability to build relationships with a variety of stakeholders.
• A proactive and self-motivated attitude, with the ability to work independently and as part of a team.
• The ability to prioritise tasks, work to deadlines, and remain calm under pressure.
• A compassionate and understanding approach to working with learners and colleagues.

The Package:

• Competitive salary, negotiable based on experience.
• Permanent, full-time position (35.25 hours per week).
• Monday to Thursday: 8:45 am - 5:00 pm, Friday: 8:45 am - 4:00 pm.
• Additional benefits, including pension contributions, flexible working arrangements, and opportunities for professional development.

Location:

This role is based in Omagh, within a well-established and growing organisation. The successful candidate will be instrumental in supporting the day-to-day operations of the branch.

Who Might This Role Suit?

This position is ideal for professionals with experience in roles such as Senior Administrator, Office Manager, Administrative Coordinator, Executive Assistant, Compliance Administrator, Education Administrator, or HR Administrator with office management duties. If you have a background in managing teams or handling high-pressure office environments, this role provides an exciting opportunity to utilise your skills in a meaningful and supportive setting.

Ready to Apply?

If you meet the requirements and are eager to contribute to a professional and dynamic working environment, we want to hear from you. Click the 'Apply Now' button to submit your CV and be considered for the first round of interviews.