90444 - Finance and Administration Officer

About the role Job Title Finance and Administration Manager, Independent Reporting Commission Location Belfast The post is based in Belfast. The IRC UK Secretariat is currently based out of Erskine House 20-32 Chichester St, Belfast BT1 4GF . Salary The salary for this role is set within the Northern Ireland Office Executive Officer (EO) range. Please see the Civil Service pay ranges: External candidates will start on the minimum of the pay band. Existing Civil Servants will be appointed in line with the Civil Service pay rules in place on the date of their appointment. Existing Civil Servants applying on temporary promotion will usually be appointed to the salary minimum or within 10% of existing salary. Individuals appointed on level transfer will retain their existing salary. Contract Type This role is being offered on a 2 year fixed term basis for external candidates. Existing Civil Servants are eligible to apply but will only be considered on a loan (Civil Servants) or secondment (accredited NDPBs) basis. Prior agreement to be released on a loan/secondment basis must be obtained before commencing the application process. In the case of Civil Servants, the terms of the loan will be agreed between the home and host department and the Civil Servant. This will include grade on return. The Role This is a unique opportunity to work within an internationally established independent Arms Length Body which is contributing to the overall effort to end paramilitary activity in Northern Ireland and to influence the steps being taken across the statutory sector to address the impact of paramilitarism on communities. This is also an exciting opportunity to work in a very important cross-cutting area Key Responsibilities ? Management of finance and resources including liaising and working with accountants and internal and external auditors; budget profiling, planning and oversight; and processing of invoices and Commissioner fees, travel and subsistence ? Management of the Commissioners programmes, assisting in organising stakeholder engagement, arranging meetings as required, and acting as a liaison point for stakeholders ? Ensuring that travel and accommodation (including meeting venues), as required, are arranged in good time. This will include ensuring that value for money is achieved, and documented ? Managing the Commissions information and arrangements for records management ? Management of the Commissions mailbox, prioritising urgent messages and ensuring deadlines for responses are met ? Leading arrangements for publication of the Commissions reports, including viewing and booking venues, liaison with stakeholders, and working closely with the IRCs media adviser ? General secretariat support duties, including ? contract management ? tracking team activities and agreed actions from meetings, ? providing general office administration and support, including printings papers for meetings ? Management and day-to-day running of the UK Joint Secretarys diary and programme ? Other ad hoc tasks as required. Person Specification It is important through your CV and Statement of Suitability that you give evidence and examples of proven experience of each of the selection criteria detailed. The successful candidate will be able to demonstrate: Essential criteria: ? Excellent planning and organisational skills ? Experience of finance administration and records management ? Excellent interpersonal skills and the ability to engage with a range of internal and external stakeholders, ? Ability to use their initiative and work with minimal supervision, managing competing priorities ? Experience of using business IT applications such as Word, Outlook and Excel (or equivalents). Desirable criteria: ? Experience of using CM10 or similar records management software ? Experience of using Account NI financial management software or similar specialist financial management software ? Experience of using project management skills and techniques to manage administration. ? Existing security clearance to SC level would be desirable.