Accounts Administrator

Temporary rolling contract to cover sickness

Monday - Friday 8.30am-6.00pm

�12-�15 per hour DOE

Taking and passing on of telephone messages taken during the working day. Dealing with clients who wish to place support calls and ensuring that they are passed over to the technicians via email or verbally.

Duties:

• Ordering of equipment and services as required and entering the purchase on to the Sage Accounts purchase orders to enable receipt into stock.


• Stock control - ensuring that all/majority of items ordered or in stock during the month are invoiced out for specific projects, if not to be transferred to work in progress report at the end of the month.


• Entering of purchase invoices to cover items together with miscellaneous overhead costs received during the month and the allocation of the relevant nominal codes to the invoices.


• Production of sales orders and delivery notes to ensure ordered items are delivered to the correct site, advising the technicians that the stock is available to fulfil projects.


• Production of sales orders/invoices for recurring services provided by the Company.


• Sales invoicing.


• Daily bank account checks and download of transactions (receipts and payments) to be entered onto Sage Accounts, together with monthly payments as necessary and reconciliation of bank account for management account reports.


• Production of monthly management accounts - calculating relevant journals, reconciliation of purchase/sales ledger accounts, reconciliation of bank accounts, calculation of accruals and prepayments, production of headline figures and accounts to trial balance and profit and loss.


• Submission of P&L to relevant management supplying details of how reports have been produced and how business has performed at that specific time.


• Submission of VAT Return on a quarterly basis - calculation via Sage Accounts and submission to HMRC.


• Liaison with staff to ensure printing supplies (toners) are stocked and supplied as necessary.


• Liaison with mobile telephone company if technical issues with handsets or changes required to account.

Candidate Requirements:

• Experience using SAGE


• Attention to detail


• Time management


• Exceptional communication skills


• Computer literate