Admin Assistant - Chinese Speaking

Key Responsibilities:

• Office management: Ensure smooth office daily operation, enhance office environment and deal with employees’ requests/complaints etc;


• Facilities management: Raise, arrange, follow up and resolve any issues with facilities teams and landlord;


• Supplier management: Manage suppliers’ service deliveries and performance appraisal;


• Team management/collaboration: Receptionist management and regular communication with admin members to achieve shared objectives;


• Real estate management: Deal with office leasing and small renovation project management;


• Office assets management: Act as asset administrator to manage and oversee asset management quality;


• EHS management: Oversee office environment and operation to meet EHS requirements throughout the whole office;


• Procurement management: Raise purchase requests and ensure all items/service are delivered, accepted, invoiced, paid on time and complied with company rules;


• Team Assistant: Organise events and meetings, coordinate with different business teams for shared business goals;


• Other businesses: Handle ad hoc requests and urgent cases to support business teams in timely manner.

Person Specification:

• Required:

• Great communication ability.


• Fluency in both English and Chinese (written and spoken);


• Good command of MS Office (Word, Excel, PowerPoint, Outlook);


• Team spirit, openness for an international environment and Chinese business culture;


• Hands-on and can-do attitude;


• Well-organized and structured working style


• Desired:


• 2 years + experience in similar role would be desired.