Admin Assistant

Admin Assistant�

Location:

The City of London

About Us:

Our Client is a reputable and multifaceted asset ownership, retail, and e-commerce business based in London, specialising in luxury assets. We empower individuals to build wealth through the acquisition of fine and rare wine, whisky, and spirits, whether in cask or bottle form. Our services include education, secure premium insurance, and tailored storage solutions for our clients. Additionally, we offer an unparalleled, curated range of products in both our physical and online retail stores.

Position Overview:

In this multifaceted role, you will excel in various administrative tasks that contribute to the seamless functioning of the office. Key responsibilities include efficiently answering and directing telephone calls, addressing queries through both phone and email communication, and warmly greeting visitors at the reception. You will also be project managing various projects, handling stock and payment reconciliation and managing the process of invoicing and receiving payments.�

Additionally, you will be operating and updating the database, managing your own diary, and collaborating closely with Co-Founders and the Office Manager. Organisational skills extend to maintaining the office filing system, preparing, organising, and storing information in both paper and digital formats. Furthermore, scheduling meetings, and booking rooms. Handling logistical aspects, such as arranging post and deliveries, is also within your purview. Through these diverse responsibilities, you will contribute to the overall effectiveness and professionalism of the office environment.

Main Responsibilities:�

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  Answering the telephone and directing calls as appropriate

  
  


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  Dealing with queries on the phone and by email

  
  


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  Project management

  
  


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  Stock and payment reconciliation

  
  


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  Sending invoicing and receiving payments

  
  


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  Greeting visitors at reception

  
  


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  Operating and updating the database

  
  


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  Own diary Management

  
  


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  Working closely with both Co-Founders and Office Manager

  
  


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  Maintain the office filing system

  
  


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  Preparing, organising, and storing information in paper and digital form

  
  


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  Managing diaries, scheduling meetings, and booking rooms

  
  


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  Arranging post and deliveries

  
  

Required Skills

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  5 years of relevant experience in an office environment.

  
  


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  Proficient in Microsoft Office and Suite

  
  


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  Strong phone skills.

  
  


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  Demonstrated ability to read, write, and speak English.

  
  


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  Comfortable multi-tasking and prioritising tasks without guidance.

  
  


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  Excellent interpersonal skills.

  
  


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  Punctual with strong attendance history.

  
  


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  High level of accuracy and attention to detail.

  
  


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  Takes initiative.

  
  


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  HubSpot knowledge and ideally history of using it.

  
  


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  Problem- solving skills.

  
  

Industry

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  Luxury Assets

  
  

Package: �30-35k DOE

Employment Type: Full-time