Admin / Receptionist - Term Time Only

This is a full-time Term Time only role to be based in Sevenoaks. The role will be working 39 weeks per year. Working hours are Monday to Friday 0815 to 1630.

Overall Responsibility:

• To work within the friendly and supportive Office Team, based in Reception, providing an efficient and professional school reception service.

• To be the first point of contact for all visitors, signing them in and out in accordance with policy and safeguarding procedures.

• Contribute to the safeguarding and promotion of the welfare and personal care of the students.

Duties/Accountabilities:

� Greet personal visitors to the school and respond to queries appropriately.

� Answer telephone calls and pass on messages to staff either verbally or via email.

� Deal with general email enquiries and follow up if necessary.

� Prepare internal form lists, telephone directories, staff lists and photo books and update as necessary.

� File student documents electronically using MStore.

� Undertake any training in the school communication and IT systems including the InVentry sign in software.

� Update SIMS with attendance updates in conjunction with the Attendance Officer.

� Process and distribute incoming post and prepare outgoing post including franking.

� Assist in internal event co-ordination to ensure smooth running of internal events, liaising with SLT, site team and stakeholders.

� Undertake ad-hoc projects and duties as required by the Office Manager.

Health and Safety / Medical:

• Provide medical support

• Be aware of the responsibility for personal Health, Safety and Welfare and that of others who may be affected by your actions or inactions.

• Co-operate with the employer on all issues to do with Health, Safety and Welfare.

• Support the implementation of all current statutory requirements, e.g. Disability Discrimination act, Access to Work, Equal Opportunities, Child Protection.

Skills:

• Excellent written and verbal communication skills are required.

• Be a confident user of Outlook, Excel and Word. SIMS experience is highly desirable although training can be provided. Typing Speed 30wpm.

• Exposure to Mitel telephone system would be beneficial but not essential.