Administration Assistant

Team Administrator - Join a Friendly & Professional Team in Chesham

Location: Chesham

Hours: Monday - Friday, 37.5 hours per week (flexible hours negotiable)

Salary: �26,000 - �28,000 (dependent on experience)

Benefits: Free car parking + Hybrid working model

Are you an organised, proactive and detail-focused administrator looking to join a small, friendly and professional team? We're looking for a Team Administrator to support our client in Chesham, working closely with the Office Manager to ensure the smooth running of the business. This is a fantastic opportunity to play a key role in a team environment, where your efficiency and problem-solving skills will be highly valued.

What You'll Be Doing:

Office Administration & Support

• Answering and directing phone calls professionally.

• Managing staff in/out records and keeping the office diary up to date.

• Organising project numbers, proposal lists and updating databases.

• Prioritising and completing tasks requested by engineers.

• Keeping track of Purchase Orders and updating the invoicing spreadsheet.

Finance & Compliance

• Issuing invoices monthly and tracking project values.

• Chasing overdue invoices and Purchase Orders.

• Assisting with ISO 14001 & ISO 9001 audits and updates.

• Completing and issuing the monthly sales report.

• Arranging renewals for insurances, gas and electricity contracts.

Policy & Certification Management

• Keeping policies up to date for tenders and compliance.

• Maintaining first-aider and fire warden certification records.

• Booking CPD training for engineers and updating training records.

• Managing asset logs for hardware purchases.

Skills & Experience

• Previous experience in an administrative role with strong organisational skills.
• Excellent attention to detail and ability to prioritise tasks effectively.
• Confident using Microsoft Office (Word, Excel, Outlook) and updating databases.
• Strong communication skills - both written and verbal.
• Ability to work independently while being a key team player.

Why Join?

• Varied and rewarding role - no two days are the same!
• A supportive and welcoming team environment.
• Hybrid working model for a great work-life balance.
• Free car parking for added convenience.

Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment.

Tate is acting as an Employment Business in relation to this vacancy.

Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.