Administration Officer

Administrative Officer required, working as part of the Procurement Team, you will be responsible for the completion of a range of invoice management functions, ensuring the delivery of an efficient service for both internal and external customers. You will be responsible for completing tasks within required timescales and resolving any queries in a timely manner; in accordance with agreed policies and procedures.

* Input supplier invoices accurately and efficiently using the councils ERP and social care payments systems; in accordance with audit requirements.

* resolve any invoice queries to ensure payments are made on time, to agreed terms and in support of relevant KPIS.

* Facilitate the upload of payment schedules into the councils ERP system and review outputs to ensure accuracy.

* Identify, prioritise and resolve queries relating to procurement initiatives ie, supplier incentive programme.

* Support with the scanning and indexing of supplier invoices

* Ensure that remittance advice notes or other key documents required for accounting purposes are communicated to suppliers within agreed timescales.

* Generate reports to support the Corporate Procurement Service as and when required.

* Deal with incoming telephone calls, emails, and other forms of correspondence received into the department