Administrative Assistant (with attestation / legalization experience)

Legal Processing Company UK is currently looking for an Admin and attestation executive to join our team immediately.Location: Victoria, London. Position: Full-time position - 12-month contract (with an option to make it permanent) Salary: £24,000 - £26,000 depending on experience plus benefitsAvailable Immediately This role involves managing document certification, submission, and collection at various offices and embassies in London, maintaining office workflows and communication, updating internal systems, and ensuring the security of client documents. Key tasks include handling correspondence, managing office supplies, booking shipments, and implementing administrative systems. The ideal candidate should have excellent communication skills, attention to detail, proficiency in MS Office, and the ability to work independently and as part of a global team.Role and Responsibilities- Document Certification: Visit a solicitor to certify various documents.- Document Handling at FCO: Submit and collect documents at the London Foreign & Commonwealth Office, either in Central London or Milton Keynes.- Embassy Submissions: Submit and collect documents from various foreign embassies in London, including UAE, Qatar, Kuwait, Bahrain, and China.- Workflow Management: Oversee and manage office workflows efficiently.- Communication: Maintain daily communication with staff in the Dubai office and any future offices through Zoom and chat apps.- System Updates: Update internal systems daily, including Zoho CRM, and maintain records in Excel and Word documents.- Documentation Maintenance: Keep internal documentation current within each workflow.- Office Supplies Management: Ensure all office supplies (ink, printer paper, folders, envelopes, etc.) are consistently stocked.- Reception Duties: Answer calls, take messages, and handle correspondence.- Client and Supplier Correspondence: Communicate with clients and suppliers throughout the workflow process.- Task Scheduling: Manage and update the schedule of work/tasks in Zoho CRM on a daily basis.- Document Security: Ensure the safety and security of client documents.- Courier Management: Book and prepare shipments through DHL or other couriers.- Filing: Scan, save, and organize documents in the drive.- Administrative Systems Implementation: Establish and implement effective administrative systems.- Client Interaction: Handle face-to-face interactions with clients as needed. Essential Skills and Qualifications- Communication Skills: Excellent verbal and written communication abilities.- Attention to Detail: High level of accuracy and attention to detail.- Client Responsiveness: Ability to respond promptly to client requests, work under pressure, and adapt to changing demands.- MS Office Proficiency: Experience with MS Office, including Excel and Word.- CRM Experience: Familiarity with online CRM systems like Zoho is preferred but not essential; training will be provided.- Organizational Skills: Strong organization, prioritization, and multi-tasking capabilities.- Team and Independent Work: Ability to work both independently and as part of a global team, with sensitivity to different cultures and working styles.- Work Ethic: Strong work ethic and a positive attitude.- Team Dynamics: Capable of working in a small team in the London office, taking direction from management and directors.