Administrative Assistant

Administrative Assistant
Permanent, full-time (Mon-Fri between 08:30 - 17:30)
Based at our Lewes office, with travel to other offices as required - full, clean driving licence required with access to your own vehicle.

Mayo Wynne Baxter are proud of our established reputation as a leading law firm in Sussex and as one of the legal firms within the Ampa Group.
We have 9 office hubs located across Sussex and the workplace team play a key role in ensuring truly outstanding client experiences are provided.

What you will be doing: Meeting and greeting visitors and colleagues into the client space, creating an exceptional first impression
Ensure the meeting rooms, the reception area and collaboration spaces are presentable throughout the day/evening
Organising and serving catering and refreshments to clients in our collaborative spaces and meeting rooms
Ensuring the refreshment areas in the client and collaborative space is kept well stocked, clean and tidy at all times
Setting up the required equipment in the meeting rooms i.e., MS Teams or other technical requirements
Liaising with clients either in person on the phone about their bookings and requirements
Assist with ensuring we implement our environmental policy within our offices and recycling areas are kept in correct order and guidance labelling in place
Pro-actively ensure good housekeeping is adhered to throughout the office, kitchens stocked and tidy
Copying, printing and scanning documents as requested. Ensuring pages are clear legible and accurate and correct finishing options are applied including editing and enhancing of documents where required
Distribution of incoming/inter office mail and couriered items, ensuring items are logged in and signed for
Arrange outgoing couriers and special deliveries etc. by request, ensuring relevant details are recorded for charging and auditing purposes
Prepare for new starters and leavers with lockers, keys and access as required
Ensure all information displayed in the office are appropriate and up to date at all times
Assist with supervision of any external contractors and building management team as required
What you will need: Experience of working in a similar role within professional services
Flexibility with working hours is essential in order to meet the needs of the business
Excellent IT skills and ability to use Microsoft Office products and other systems which support efficient operations of the team
Ability to work well under pressure to meet deadlines, whist remaining calm and professional
Exceptional organisation skills
Effective communicator with the ability to build and maintain relationships at all levels
An attitude of continuous improvement and an ability to flex and pivot in order to always strive for better
Good attention to detail
Key competencies you will need: Professional presentation of self, and the ability to embed the values of our brand in all that you do
Passionate about exceptional client experience
A willingness to learn and improve your own knowledge in order to deliver the best support for our clients
Good at using your own initiative and a positive attitude to challenges
Willingness to support other teams whenever necessary
Reliable and punctual
Competent at problem solving quietly and discreetly
Be a team player and want to make a difference
How we work?
The Workplace Assistants are full time office based roles, with the Lewes positions required to travel to other offices when required.
We have offices in hubs in Crawley, East Grinstead, Lewes, Brighton, Eastbourne, Seaford, Peacehaven, Storrington and Chichester
We encourage people from all backgrounds to apply to join our team. We seek to engage a diverse workforce, focusing on inclusivity and fair treatment for all. We oppose all forms of discrimination and promote equality of opportunity in everything we do. We can make reasonable adjustments for applicants and employees with a disability so please let us know about any specific needs and requirements you have.
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