Administrator, HR Services
Posted 2 days ago
- Oxford, Oxfordshire
- Any
- External
- Expires In 3 months
HR Services Administrator
Hays are delighted to be working with our global client, one of the world's most successful premium manufacturers of cars, motorcycles, and provider of premium services.Our client demonstrates a commitment to innovation, sustainability, and product responsibility all the way from development to production. Their aim is to play a dynamic and innovative role in shaping the face of mobility. Our client highly values each and every person; their passion, commitment, uniqueness, and contribution to shaping the future success of their business.Hays are recruiting for an exciting opportunity for an HR Services Administrator to join our client on an ongoing long-term temporary assignment for an approximate duration of 12 months.
Location: Oxford
Assignment type: Temporary, ongoing basis where you will be engaged via Hays
Working environment: 2 days in the office, 3 days at home
Hours per week: 37 (Monday - Thursday 8:30-4:30 Friday 8:00 -13:00)
Pay type: Competitive hourly pay rate
The purpose of this role is to ensure accurate and timely payroll and benefit administration to all UK entities.
Roles and responsibilities
Query Management
Act as the first point of contact for employees on HR Services-related topics both via Email and Telephone.
Provide accurate and timely resolution to queries based on company policy and procedures.
Track queries within the ticketing system
Forward employee complex enquiries with regards to Payroll, Benefits or Data management to back-office specialists when in-depth functional knowledge is required.
Ensure all queries are resolved within the given SLA.
Requests
Complete HR-related requests with a focus on personal administration, e.g. creating certificates, sending payslips, references, maintaining employee personnel and job-related data, archiving data/employee files.
Employee Data Changes
Use SAP workflows to process employee job-related changes, including loading new starters, leavers, promotions and working time changes.
Contract and Letter creation
Create new starter contracts, leaver letters, promotion letters and any other contractual documents.
Ensuring documents are posted and emailed in accordance with SLA.
Maintaining HR Portal
Ensure that all content on the HR Portal is regularly checked for accuracy.
Update documents/content as required and upload to PortalMaintaining knowledge base
Update and maintain the knowledge base of employee queries to ensure all potential questions can be answered and that policy and contacts are up-to-date.
HR Reporting
Any ad-hoc reporting required by UK business
Standard Employment Referencing Checks
Including credit checks, using online systems
Document Management
Work with the service provider, legal and HRM to identify any required changes to documents in CCM.
Makes relevant changes in contract management tools.
General Administration
All general office admin duties include archiving, organisation, correspondence, agendas, minutes, post etc.Stationary Ordering - ensures there is always sufficient stock of header paper, envelopes, Payslips, P60's etc.
SAP Access ApprovalsEnsure that roles requested are realistic in relation to the individual's position and department within the business.
Invoices
Timely and accurate processing of invoices, payments and cross-charging to support effective budget management & reporting
Impact on innovations and changes
Maintaining consistent and accurate service to all UK sites in line with the internal SLA.
Work effectively with other colleagues both within the PM-83 team, the wider HR team and IT functions (both UK and abroad) to ensure an efficient and effective service to all.
What you'll need to succeed
Good analytical skills and organised in a problem-solving environment
Excellent communication (written and oral) and interpersonal skills
Attention to detail and precision oriented
Good Excel skills
Strong Customer Service focus
Knowledge of SAP HR is desirable.
Knowledge and experience of HR processes, policies, instruments and systems is desirable.
Experience of working within cross-functions
Ability to work independently and able to adopt a proactive approach
Previous office experience
CIPD qualification
HR Management/Business Management degree
Hays Talent Solutions is a trading division of Hays Specialist Recruitment Limited and acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk
Hays are delighted to be working with our global client, one of the world's most successful premium manufacturers of cars, motorcycles, and provider of premium services.Our client demonstrates a commitment to innovation, sustainability, and product responsibility all the way from development to production. Their aim is to play a dynamic and innovative role in shaping the face of mobility. Our client highly values each and every person; their passion, commitment, uniqueness, and contribution to shaping the future success of their business.Hays are recruiting for an exciting opportunity for an HR Services Administrator to join our client on an ongoing long-term temporary assignment for an approximate duration of 12 months.
Location: Oxford
Assignment type: Temporary, ongoing basis where you will be engaged via Hays
Working environment: 2 days in the office, 3 days at home
Hours per week: 37 (Monday - Thursday 8:30-4:30 Friday 8:00 -13:00)
Pay type: Competitive hourly pay rate
The purpose of this role is to ensure accurate and timely payroll and benefit administration to all UK entities.
Roles and responsibilities
Query Management
Act as the first point of contact for employees on HR Services-related topics both via Email and Telephone.
Provide accurate and timely resolution to queries based on company policy and procedures.
Track queries within the ticketing system
Forward employee complex enquiries with regards to Payroll, Benefits or Data management to back-office specialists when in-depth functional knowledge is required.
Ensure all queries are resolved within the given SLA.
Requests
Complete HR-related requests with a focus on personal administration, e.g. creating certificates, sending payslips, references, maintaining employee personnel and job-related data, archiving data/employee files.
Employee Data Changes
Use SAP workflows to process employee job-related changes, including loading new starters, leavers, promotions and working time changes.
Contract and Letter creation
Create new starter contracts, leaver letters, promotion letters and any other contractual documents.
Ensuring documents are posted and emailed in accordance with SLA.
Maintaining HR Portal
Ensure that all content on the HR Portal is regularly checked for accuracy.
Update documents/content as required and upload to PortalMaintaining knowledge base
Update and maintain the knowledge base of employee queries to ensure all potential questions can be answered and that policy and contacts are up-to-date.
HR Reporting
Any ad-hoc reporting required by UK business
Standard Employment Referencing Checks
Including credit checks, using online systems
Document Management
Work with the service provider, legal and HRM to identify any required changes to documents in CCM.
Makes relevant changes in contract management tools.
General Administration
All general office admin duties include archiving, organisation, correspondence, agendas, minutes, post etc.Stationary Ordering - ensures there is always sufficient stock of header paper, envelopes, Payslips, P60's etc.
SAP Access ApprovalsEnsure that roles requested are realistic in relation to the individual's position and department within the business.
Invoices
Timely and accurate processing of invoices, payments and cross-charging to support effective budget management & reporting
Impact on innovations and changes
Maintaining consistent and accurate service to all UK sites in line with the internal SLA.
Work effectively with other colleagues both within the PM-83 team, the wider HR team and IT functions (both UK and abroad) to ensure an efficient and effective service to all.
What you'll need to succeed
Good analytical skills and organised in a problem-solving environment
Excellent communication (written and oral) and interpersonal skills
Attention to detail and precision oriented
Good Excel skills
Strong Customer Service focus
Knowledge of SAP HR is desirable.
Knowledge and experience of HR processes, policies, instruments and systems is desirable.
Experience of working within cross-functions
Ability to work independently and able to adopt a proactive approach
Previous office experience
CIPD qualification
HR Management/Business Management degree
Hays Talent Solutions is a trading division of Hays Specialist Recruitment Limited and acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk