Administrator

Randstad have an opportunity available for an experienced administrator to work alongside Belfast Metropolitan College's internal support team on a temporary ongoing basis.

This role is based in Hydebank Wood College (NI Prison Service)

Benefits

• Opportunity to work at one of the UK's largest FE / HE colleges
• Band 4 role - £13.16 per hour
• Enhanced holiday package
• 36 hours per week - 5 days
• Canteen available during term time
• On site parking - discounted or free depending on location
• Immediate start date

Requirements

• 5 GCSEs including Maths and English (Grade C and Above) or equivalent)
• Ideally a Level 3 qualification in a relevant subject
• 12 months previous experience in a customer service or administrative role
• Excellent IT skills
• Experience working in a confidential environment
• Excellent written and verbal communication skills
• Candidates will be subject to enhanced vetting and compliance due to the nature of this work, including an Access NI check

Responsibilities

• To ensure that a high-quality secretarial service is provided within the Business Unit at all times including:
• Organise administrative support for meetings to include team meetings and exam board meetings
• Ensure minutes are accurately recorded, typed up and provided to management teams in a timely manner
• Upload qualification/examination results to relevant awarding body systems and onto the prison student management systems
• Deal with incoming and outgoing mail, telephone calls and electronic mail
• Maintain computerised and manual record keeping systems including those for student-related statistics
• Ensure that monthly returns for staff are processed
• Process time and attendance (including additional hours) details for full staff
• Collate, verify and manage primary documents in line with organisational procedures and the College's retention and disposal guidance
• To input timetabling data onto the prisons centralised timetabling system as required
• To prepare statistical data in preparation for performance reviews and monthly analysis
• To maintain the highest level of confidentiality in the operation of the duties of the post
• To ensure adherence to all relevant policies as set out by the College, Department for the Economy, awarding bodies, regulatory and prison guidelines and circulars on student attendance and departmental procedures
• To maintain the course data on the relevant management information systems

Randstad Care acts as an employment business when supplying temporary staff and as an employment agency when introducing candidates for permanent employment with a client. Randstad Care is an equal opportunities employer and decisions are made on merits alone.

Did you know that Randstad Care have been awarded a place on the National Clinical Staffing Framework for the NHS? This means we will be able to bring you more opportunities within nursing & midwifery and clinical staffing.