Administrator

Administrator (Bids & Contracts)

Location: Derby

Salary: £26,250

Agile working policy, 25 days holiday, laptop, mobile phone, life assurance policy, pension contribution + other company perks & benefits.

Ganymede is looking for a highly organised and detail-oriented Administrator to join our Compliance Team as a Bid & Contracts Coordinator at our head office in Derby.

Ganymede is a trusted provider of specialist recruitment and workforce solutions across the UK’s infrastructure and transportation sectors. As part of the AIM-listed RTC Group, we support clients in rail, energy, construction, highways, and transportation, delivering expert talent and workforce solutions.

In this key role, you will be responsible for supporting the effective commercial, compliance, and operational activities of the business, with a focus on agreements, bids, proposals, client terms, and their management. This is an excellent opportunity to apply your administrative expertise in a fast-paced, growing business with real career progression potential.

Key Responsibilities

Bid & Tender Coordination

• Notify the Bid Lead of new opportunities and manage initial responses, such as Expressions of Interest.
• Organise and disseminate bid and tender documents to the Bid Team.
• Assist in the formation of bid teams and coordinate kick-off meetings.
• Analyse bid requirements, assign responsibilities, and track actions.
• Create SharePoint folders for document management and submission support.
• Source and collate key supporting documents, working with internal teams as needed.
• Manage internal deadlines, arranging review meetings to ensure timely progress.
• Proofread, edit, and format bid proposals to meet client specifications.
• Ensure on-time submission of all bids and proposals.

Contract & Compliance Support

• Oversee the central mailbox, ensuring bid opportunities are actioned efficiently.
• Manage bid and procurement portals, keeping profiles accurate and subscriptions up to date.
• Proactively source bid opportunities through procurement notifications, industry news, and sourcing websites.
• Maintain and develop a Bid Library, improving future bid capabilities.
• Support the Head of Compliance and Assurance in ensuring robust contractual agreements are in place and regularly reviewed.
• Record and communicate client-specific requirements outlined in contracts.
• Supplier Management, including issuing internal tenders and supplier reviews.
• Provide clients with updated company information upon request.

General Administration & Coordination

• Oversee the central mailbox, ensuring bid-related requests are actioned promptly.
• Assist with other compliance and coordination tasks as required.

What We’re Looking For

• Strong administrative experience, ideally within compliance, bids, or contracts.
• Excellent communication and organisational skills, with the ability to manage multiple tasks and liaise with internal and external stakeholders.
• A proactive approach, with the ability to work in a fast-paced environment and meet deadlines.
• Exceptional attention to detail, particularly in proofreading and document formatting.
• High level of written and spoken English.

Why Join Ganymede?

• Career Progression & Growth – Be an integral part of a rapidly growing business.
• Dynamic & Supportive Team – Work in a collaborative environment where your contributions make a real impact.
• Exciting Industry Exposure – Play a key role in projects that shape the UK’s infrastructure and transportation sectors.

If you're looking for a challenging and rewarding career with a leading workforce solutions provider, we’d love to hear from you.

To Apply: Contact our Talent Manager, Rachael Bailey-Frost.

Ganymede is committed to creating a diverse workforce and is an equal opportunities employer. We welcome applications from all suitably qualified persons regardless of age, disability, gender, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, and sexual orientation