Administrator

We require an experienced office Administrator.  The role is offered temp to perm, estimated start date 10th March 2025

Hours:            all office based – Monday to Friday, 4 or 5 hours afternoons

12 noon to 4pm or 12 noon to 5pm

Rate:               up to £13.50 ph PAYE

Location:        Aylesford, Kent

Objective of the Administrator role

• To ensure all clients, both direct and Broker, receive inspection visits and certification within set timelines as per LOLER and PUWER regulations.


• Creation and Management of the electronic diaries of 2 engineers using route planning software and Google Calendar.

Administrator duties include

• Answering the telephone – enquiries can be received from existing clients and Brokers and new clients/brokers requiring a quote


• Managing enquiries received by email


• Scheduling work planned for engineers using the Google Calendar


• Creating invoice requests internally for finance


• Printing engineers works for the month ahead (Monthly task)


• Typing up reports received from engineers to an acceptable standard to be sent to clients – Word (inserting tables – alpha and numeric data)


• General office duties including, filing, archiving, franking of mail

Administrator skills required

• Keen eye for detail


• Proficient in Microsoft packages in particular Word and Outlook


• Excellent typing speed preferable


• Good telephone manner


• Ability to multitask


• Ability to juggle multiple priorities at one time


• Good memory