Administrator

Linsco are looking for a Site Administrator to start work based in the head office for a new build housing company in Cheltenham.

You will play a critical role in supporting the smooth running of a new build housing site by providing comprehensive administrative assistance. You will be responsible for managing site documentation, maintaining records, supporting the project team with administrative tasks, and ensuring effective communication between site teams and the head office. Strong organisational skills, attention to detail, and proficiency in Microsoft Excel are essential for this role.

Key Responsibilities:

• Document Management:

  • Maintain up-to-date site records, including project documentation, permits, and compliance certificates.
  • Organise and file all site paperwork, ensuring that it is easily accessible and compliant with legal requirements.
  • Ensure all filing (both digital and hard copy) is completed accurately and in a timely manner.

• Data Entry & Reporting:

  • Enter site data (such as progress reports, attendance records, and material deliveries) into Excel spreadsheets and company databases.
  • Generate reports and track key project metrics using Excel, ensuring the accuracy and relevance of the data.
  • Monitor site budgets, track expenditures, and update cost reports when required.

• Site Coordination:

  • Assist in the coordination of on-site activities by maintaining communication between subcontractors, suppliers, and the project management team.
  • Coordinate delivery schedules and ensure that all necessary materials are ordered, delivered, and stored properly.
  • Maintain attendance records, timesheets, and payroll information for site staff.

• Health & Safety Compliance:

  • Ensure all health and safety documentation, such as risk assessments, method statements, and site inductions, are kept up to date.
  • Assist the site team in ensuring compliance with health and safety regulations.

• General Administrative Support:

  • Manage incoming and outgoing communications, including phone calls, emails, and on-site meetings.
  • Organise and schedule meetings, site inspections, and client visits.
  • Provide administrative support to the Site Manager and wider site team.

Skills and Experience Required:

• Proficiency in Microsoft Excel:

  • Ability to create and manage spreadsheets for tracking project progress, finances, and schedules.
  • Experience with using Excel formulas, pivot tables, and charts for data analysis and reporting.

• Organisational Skills:

  • Strong ability to manage multiple tasks, prioritise effectively, and maintain organised filing systems.
  • Experience with both digital and physical filing methods to ensure documentation is easily retrievable.

• Attention to Detail:

  • High level of accuracy when entering data and managing records.
  • Ability to review documents for errors or inconsistencies and ensure they meet required standards.

• Communication Skills:

  • Strong written and verbal communication skills to facilitate smooth interaction between the site team and head office.
  • Ability to communicate effectively with external parties such as suppliers and subcontractors.

• IT Skills:

  • Good working knowledge of Microsoft Office Suite (Excel, Word, Outlook).
  • Familiarity with project management and construction software (advantageous but not essential).

• Experience:

  • Previous experience in an administrative role, ideally within construction or a similar fast-paced environment.
  • Knowledge of construction site processes, terminology, and health & safety regulations (preferred).
  • Knowledge and experience with COINS

If you feel you have the relevant experience for this role, please apply with your CV.

Linsco is acting as an Employment Business in relation to this vacancy.