Administrator

Job Title: Administrator

Location: Dunfermline (Office Based)

Contract Type: Fixed Term, 10 months

Salary: Highly Competitive

Hours: Monday to Thursday 8:30am-4:30pm and Friday 8:30am-1pm

Role Overview

An exciting opportunity has arisen to join a dynamic engineering company based in Dunfermline. They are seeking an experienced administrator to become a valuable member of their team. The ideal candidate will have a background in engineering and manufacturing and thrive in a fast-paced environment. The role will be supporting the Engineering Manager as well as the Engineering team and wider business and will provide day to day operational support. Excellent working knowledge of Microsoft Office Packages including Excel is essential and it would be ideal to have previous working knowledge of CRM systems and Sage/Xero.

Key Responsibilities:

• Providing full business support to the Engineering teams ensuring day to day workflows are covered effectively and taking ownership for all administration duties
• Ensuring all Engineering jobs and orders are processed in a timely manner onto the company system
• Assisting with audit, compliance, quality, H&S as well as streamlining process and procedures
• Preparing and raising invoices using Xero
• Booking internal and external training courses
• Updating of reports and spreadsheets including budgets as instructed by the team
• Supporting the team with any travel arrangements including booking accommodation and transport
• Ensuring accurate timesheet information is collated and updated on relevant spreadsheets
• Answering the phone and diverting calls to the relevant departments
• Email inbox management
• Ad hoc administrative tasks and actively stepping in to support other departments as required

Skills and Experience required:

• Excellent Microsoft Office including Excel skills are essential
• Proven working knowledge of CRM systems such as Microsoft Dynamics highly desirable
• Experience of Xero also preferable
• First class customer, administration, and communication skills
• Building good customer knowledge and internal and external stakeholder relationships
• Naturally organised and can prioritise own workload
• Works well in a team and on own initiative
• Proactive, works well under pressure and resilient

Interested? Please send your CV to (url removed) or call our branch on (phone number removed) to learn more!

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