Bid Co-Ordinator
Posted 3 days ago
- Darnall, South Yorkshire
- Any
- External
- Expires In 3 months
An opportunity has arisen with our client, a world leader in the engineering industry. This Bid Co-ordinator role comes at an exciting time of growth, investment, and transformation. The business has a focus on internal continuous professional development of its staff, and has many excellent examples of people progressing their careers within the business.
Benefits:
The successful candidate will benefit from:
1 day working from home
Early working hours to avoid traffic congestion (with some flexibility)
33 days holiday
Healthcare benefits
Pension up to 7%
Free on-site car parking
The business is expanding and investing in new facilities on site in Sheffield, and as such, as workloads increase within the office, a Bid Co-ordinator is required to join the Sales team, to assist with putting together bids, quotations and contracts for new and existing projects.The team need support with managing new enquiries, and the support to produce high quality bid packages. This role will also support the sales team with organising meetings, invoicing, and data collation. This role requires the highest levels of attention to detail and an ability to work under pressure to demanding deadlines.
Duties for the Bid Co-ordinator role include:
Entering relevant data onto the internal ERP system
Establish and monitor internal SLAs to support a swift contract approval process internally with each department.
Ensure compliance is adhered to at all times
Attend and participate in internal and external audits for sales
Set up internal sales authorisation approval meeting for all Bids, attending meetings to support with information and quotations.
Process and validate new orders received into the business against original tender documents
Co-ordinate and maintain acatalogueof contracts, bids and relevant data
Collateand report on bid/proposal feedback
Act as a key point of contact for various internal departments to resolveenquiries and approvals relating to bids and contracts
Support the sales team by booking travel, processing expenses and raising purchase orders
Maintain spreadsheets for quotations, reporting on these regularly and using them to generate new quotations.
Managing and responding to new external contracts
Preparation of draft quotes for the sales and BD Managers
The role requires someone meticulously organised, with a high attention to detail, highly numerate, and with the confidence to manage stakeholder and have input during contract meetings.
Experience required:
Strong numerical skills - these will be assessed
Previous administration experience, ideally within a sales environment
Any experience dealing with complex quotations for bespoke orders, bids, tenders, or contract paperwork is advantageous
Excellent communication skills - the role involves liaising across and chasing up required facts and figures from stakeholders across the business
Confidence to represent the team at internal meetings, and to liaise with senior Directors on a daily basis
MS Excel intermediate skills
This is an excellent opportunity to join a well-known, well-established and stable local business with world-class engineering capabilities, and a friendly and focused team. There will be opportunities for continuous learning and development as well as internal progression wherever possible.
TPBN1_UKTJ
Benefits:
The successful candidate will benefit from:
1 day working from home
Early working hours to avoid traffic congestion (with some flexibility)
33 days holiday
Healthcare benefits
Pension up to 7%
Free on-site car parking
The business is expanding and investing in new facilities on site in Sheffield, and as such, as workloads increase within the office, a Bid Co-ordinator is required to join the Sales team, to assist with putting together bids, quotations and contracts for new and existing projects.The team need support with managing new enquiries, and the support to produce high quality bid packages. This role will also support the sales team with organising meetings, invoicing, and data collation. This role requires the highest levels of attention to detail and an ability to work under pressure to demanding deadlines.
Duties for the Bid Co-ordinator role include:
Entering relevant data onto the internal ERP system
Establish and monitor internal SLAs to support a swift contract approval process internally with each department.
Ensure compliance is adhered to at all times
Attend and participate in internal and external audits for sales
Set up internal sales authorisation approval meeting for all Bids, attending meetings to support with information and quotations.
Process and validate new orders received into the business against original tender documents
Co-ordinate and maintain acatalogueof contracts, bids and relevant data
Collateand report on bid/proposal feedback
Act as a key point of contact for various internal departments to resolveenquiries and approvals relating to bids and contracts
Support the sales team by booking travel, processing expenses and raising purchase orders
Maintain spreadsheets for quotations, reporting on these regularly and using them to generate new quotations.
Managing and responding to new external contracts
Preparation of draft quotes for the sales and BD Managers
The role requires someone meticulously organised, with a high attention to detail, highly numerate, and with the confidence to manage stakeholder and have input during contract meetings.
Experience required:
Strong numerical skills - these will be assessed
Previous administration experience, ideally within a sales environment
Any experience dealing with complex quotations for bespoke orders, bids, tenders, or contract paperwork is advantageous
Excellent communication skills - the role involves liaising across and chasing up required facts and figures from stakeholders across the business
Confidence to represent the team at internal meetings, and to liaise with senior Directors on a daily basis
MS Excel intermediate skills
This is an excellent opportunity to join a well-known, well-established and stable local business with world-class engineering capabilities, and a friendly and focused team. There will be opportunities for continuous learning and development as well as internal progression wherever possible.
TPBN1_UKTJ