- London, Greater London
- Permanent
- £28,000 to £35,000 /Yr
- Standard
- Expires In 15 days
Job title: Business Administrator
Location: London (remote)
Job type: Part-time (10-15 hours per week)
Salary: £28 000 - £35 000 (pro rata)
My client is looking for a Business Administrator who can play a key role in supporting their mission to accelerate healthcare innovation. With a focus on organisation, efficiency, and collaboration, you'll help manage day-to-day operations, financial processes, and IT systems-all while contributing to impactful projects in the world of rare genetic diseases and drug development. Be part of something meaningful in a flexible, part-time role with room to grow!
Responsibilities and Duties
Calendar Management
- Internal meeting set up/ External meeting set-up
- Call set up (incl. conference call dial-in set up/coordinating)
- Occasional travel management (incl. coordination with out-sourced travel agent for flights, hotels, rental cars, car service)
Financial Admin/Expenses
- Monthly expense reporting, Coding expenses
- Use of Xero and Excel, to support our Finance Team
- Preparing, submitting, tracking client invoices and chasing up payments when delayed
- Monitoring subscriptions and renewal fees, negotiating where applicable with suppliers
- Supplier procurement
IT Systems Support
Assisting with setup and management of:
- MS Office Suite, MS Sharepoint, Slack, Notion, Asana, Sage HR, HubSpot, Github, Teams, Zoom, Microsoft Azure, Social Media platforms
Document Management and Support
- Cloud storage management
- Document signature - Adobe, DocuSign
- PowerPoint Deck editing; typing; printing
- Client and supplier contract management
HR Support
- Employee/consultant contracts
- Annual reviews
- Share option scheme
- Another general HR admin
Miscellaneous
- Conference registrations & management
- Compliance and technology support
- Subscription support
- Special projects as assigned e.g. dealing with investors
Qualifications and Experience
- 5-10 years administrative support and office experience - prior experience in health/medical/science sectors a definite advantage, but not essential
- Bachelor's degree preferred, but not essential
- Exceptional organisational skills with focus on attention to detail and demonstrated ability to prioritise and work independently as well as collaborating with different teams
- Effective communication skills with the ability to interact within all people internal and external
- Excellent Microsoft Office skills incl. PowerPoint, Excel and Word essential
- Strong IT skills