Business Admin

Job title: Business Administrator
Location: London (remote)
Job type: Part-time (10-15 hours per week)
Salary: £28 000 - £35 000 (pro rata)

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My client is looking for a Business Administrator who can play a key role in supporting their mission to accelerate healthcare innovation. With a focus on organisation, efficiency, and collaboration, you'll help manage day-to-day operations, financial processes, and IT systems-all while contributing to impactful projects in the world of rare genetic diseases and drug development. Be part of something meaningful in a flexible, part-time role with room to grow!

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Responsibilities and Duties
Calendar Management

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• Internal meeting set up/ External meeting set-up
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• Call set up (incl. conference call dial-in set up/coordinating)
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• Occasional travel management (incl. coordination with out-sourced travel agent for flights, hotels, rental cars, car service)
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Financial Admin/Expenses

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• Monthly expense reporting, Coding expenses
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• Use of Xero and Excel, to support our Finance Team
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• Preparing, submitting, tracking client invoices and chasing up payments when delayed
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• Monitoring subscriptions and renewal fees, negotiating where applicable with suppliers
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• Supplier procurement
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IT Systems Support
Assisting with setup and management of:

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• MS Office Suite, MS Sharepoint, Slack, Notion, Asana, Sage HR, HubSpot, Github, Teams, Zoom, Microsoft Azure, Social Media platforms
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Document Management and Support

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• Cloud storage management
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• Document signature - Adobe, DocuSign
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• PowerPoint Deck editing; typing; printing
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• Client and supplier contract management
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HR Support

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• Employee/consultant contracts
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• Annual reviews
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• Share option scheme
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• Another general HR admin
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Miscellaneous

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• Conference registrations & management
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• Compliance and technology support
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• Subscription support
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• Special projects as assigned e.g. dealing with investors
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Qualifications and Experience

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• 5-10 years administrative support and office experience - prior experience in health/medical/science sectors a definite advantage, but not essential
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• Bachelor's degree preferred, but not essential
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• Exceptional organisational skills with focus on attention to detail and demonstrated ability to prioritise and work independently as well as collaborating with different teams
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• Effective communication skills with the ability to interact within all people internal and external
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• Excellent Microsoft Office skills incl. PowerPoint, Excel and Word essential
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• Strong IT skills
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