Business Administrator (Visas)

UTEC, part of Acteon Geo Services, is one of the world's largest independent offshore and onshore survey providers. We provide a wide range of survey, positioning and data management services using the most advanced equipment and techniques. The data we generate provides our clients with the information they need to make critical, well informed, business decisions.

UTEC are looking to source a Business Administrator on a 6-month fixed term basis. Based at their facility in Aberdeen, the Business Administrator will support several key functions within the UTEC Europe & Africa business, performing a wide range of administration tasks, covering multiple functions with the aim of supporting the crewing and logistics team with planning, collating required documentation, and executing visa applications for staff travelling to projects in Angola.

Duties & Responsibilities

• Coordinating with Europe & Africa Region personnel coordinators to provide necessary admin support as required for visa applications
• Aid Cost Control team in month end reporting and novating to the new armada invoice system
• Create, supplement, and organise Armada documentation for workflows and manuals as required
• Support the logistics and workshop departments with data input into the new system
• Support the Project teams in setting up new contracts in the new system
• Support the QHSE function during audits and other similar activities.
• Organise Ad hoc meeting administration - agenda, minutes & follow up.
• Any other ad-hoc duties deemed suitable.

Required

• Relevant experience within a similar role would be advantageous.
• Excellent organizational and administrative skills.
• Attention to detail with good customer service skills.
• Experience of using a Data Management System
• Experienced/confident in using Outlook, Microsoft Word/Excel, and PowerPoint in the workplace to carry out a variety of tasks.
• Professional with excellent communication skills