Business Support Administrator

Our client is currently recruiting for a Business Support Administrator. Based in Stirling, the role is on a permanent, full-time basis.

ROLE

To provide secretarial/administrative support to the Business Support Manager.

RESPONSIBILITIES

• Daily input into our financial platform NetSuite e.g creating projects and Purchase Orders etc (full training will be given at the onset)
• Daily input into our project management system Union Square by creating and publishing documents as well as updating records (full training will be given at the onset)
• Assist the Business Support Manager with credit control
• Assist the Business Support Manager with the induction programme for all new employees
• Arrange workstation assessments, ensuring staff have the necessary equipment
• Order/ set up new hardware
• Organise meetings, including preparing agendas, taking minutes and distributing relevant documents.
• Monitor mailboxes and correspondence, including drafting and managing responses co-ordinating with colleagues as required.
• Maintain and update all office records, files and databases.
• Facilitate staff learning and development by sourcing and scheduling relevant training courses and updating training records.
• Distribute updated Health and Safety information to all staff
• Assist receptionist in answering/ transferring calls and taking messages
• Assist receptionist in receiving clients/visitors and tea/coffee making
• Assist receptionist with any general administration such as filing, preparing drawings, photocopying, filing etc

Technical Support

• Scanning Consents and filing them electronically
• Assisting with document uploads to various electronic filing platforms
• Assisting with lodging Planning and Warrant applications

REQUIREMENTS

• Experience providing administrative support in a fast-paced environment
• Demonstrable interpersonal skills with the ability to communicate with staff, clients, visitors etc at all levels
• Highly organised and proactive and able to work with minimum supervision
• Demonstrable ability to work as part of a team
• Excellent written communication skills and attention to detail
• Proficient with the MS Office suite