Business Support Manager / Executive Assistant

SF Recruitment are working with a business based in Long Marston (CV37) who are looking for a Business Support Manager / Executive Assistant to join the team
£38,000 + Bonus
Office Based
Role Purpose
The Business Support Manager will provide high quality, proficient and comprehensive support to the management team enabling the Long Marston site to operate effectively.
Responsibilities include coordinating the management team schedules and meetings, preparing documents and reports, and acting as a key point of contact for both internal and external visitors and site events.
The role also involves overseeing financial processes, ensuring accurate invoicing & maintaining record-keeping systems, and coordinating the onboarding of new staff.
Responsibilities
- Provide thorough administrative oversight to the Long Marston management team with regards to the team schedule, meeting arrangements, facilities booking & event management
- Meeting facilitation including agendas, minutes, tracking of deadlines & reminders to achieve target dates
- Co-ordination & timely preparation of documents, reports & presentations for the site management team
- Provide administrative support to the General Managers including diary management & emails, drafting responses & organising important communications
- Support & facilitate VIP & all other meetings by liaising with the site management team, ensuring requirements have been wholly understood
- Act as first point of contact for both internal and external events on site. Escalating any issues or decision points as necessary
- Work with the management team to ensure the corporate presentational standards expected at Long Marston are being upheld
- Manage site financial processes, with support from the Finance Department. Ensuring all customers are accurately invoiced for services according to the terms of their contract and the effective rate card
- Manage payments for all services onto site, maintaining an expenditure tracker to monitor spend vs budget
- Raise and receipt requisitions in line with the processes, ensuring these are created in good time and are approved in line with the delegated authorities
- Co-ordinate the inputs for payroll relating to all Long Marston based staff
- Co-ordinate onboarding of new starters, including induction, site/building access, workspace set up & workwear
- Manage PPE, stationery and all other consumables for the site, maintaining a good supply of all items at all times
Skills, Knowledge and Expertise
General Requirements
Requirements are a for a proactive individual with the ability to communicate with personnel at all levels. Extensive administration experience is essential to provide team coordination across the Long Marston site.
Qualifications
- Extensive experience in a Business Support Manager / Executive Assistant or PA
- Experienced in handling financial and other confidential information
- Practised in communicating effectively at all levels with both internal and external stakeholders