Clinical Governance Administrator

Job Description

Clinical Governance Administrator

Location: Yorkshire Clinic, Bingley

Hours:  37.5 hours per week, Full-time

Salary: Dependent on experience + Benefits

Summary:
The Yorkshire Clinic is one of West Yorkshire's leading private hospitals set in three acres of woodland in the grounds of Cottingley Hall near Bingley. The hospital opened in 1982 and currently has 57 bedrooms including one twin-bedded room all with en-suite facilities.

By investing in advanced medical technology, the hospital offers a wide range of treatments and services. The four fully equipped theatres, all with ultra clean air technology, are particularly suitable for orthopaedic procedures, such as arthroscopy, hip and knee replacement.

Treatments at the clinic include knee cartilage surgery, knee arthroscopy, knee ligament surgery, cataract surgery and shoulder muscle repair. There is also one theatre especially suitable for minor local anaesthetic procedures.

The role:

We currently have a great opportunity for a Clinical Governance Administrator to join our team at Yorkshire Clinic, based in Bingley.

The Clinical Governance Administrator will be responsible for providing administrative support to the Governance and Compliance Lead, ensuring that high quality and timely support is provided at all times. You will be responsible for helping in promoting the development of effective governance, risk, patient safety and assurance, working in line with the latest requirements set out by the Care Quality Commission (CQC).

You will be required to liaise with people at all levels and co-ordinate various aspects of governance administration across the service. This includes audit, incidents and complaints, maintenance of risk registers, policies and procedures, writing meeting minutes generating action logs and ensuring members complete actions timely. You will also have excellent IT knowledge and skills and the ability to use Excel and all other Microsoft applications. If you like data and report writing using the IT systems or other data sources, to produce documentation, presentations and create databases this role could be for you. 

Key Responsibilities:

• Ensure that all evidence required to be submitted to the CQC is readily available and up to date.
• Record minutes for all Clinical Governance Sub-Committees and Clinical Governance Committees. 
• Develop action logs for each Committee.
• Ensure actions are completed by the lead timely and can be evidenced.
• Ensure full attendance by committee members 
• Support large clinical departments Heads with minute taking for their departmental meetings 
• Collect data and create spreadsheets and graphs to support KPI analysis – Incidents, complaints, outcomes. 
• Collect information to support investigations 
• Track actions, develop action logs for audits, strategies, quality accounts. 
• Carry out administrative tasks to support clinical promotional activities/events. 
• Create posters, leaflets, information to support clinical services. 
• Contribute to meeting CQC regulation standards
• Manage the administration of clinical guidelines/policies and procedures. 
• Audit activity- ensuring robust systems are in place to monitor and to support individual services in ensuring audit compliance and to embed service improvements identified through the audit process.
• Coordinate and collation of quality surveys.

Skills & Knowledge:

• Experience in a healthcare governance administration related role 
• Knowledge of risk management system would be ideal i.e RADAR, DATIX
• Demonstrable track record of building effective working relationships
• Excellent verbal and written communication skills
• A high level of IT literacy (Word, Excel – creating formulas, setting up data validation, ability to create and amend graphs, PowerPoint, Publisher)
• Flexibility and adaptability to meet the changing needs of quality governance 
• Demonstrated excellent customer service skills
• Demonstrate a good work ethic that includes punctuality, integrity, respect of others and a commitment to professional practice. ‘Leading the Ramsay Way’.                                      

Benefits:

• 25 Days Leave + Bank Holidays
• Private Pension where Ramsay will match up to 5% after a qualifying period
• Flexible shift patterns available where possible
• Enhanced Competitive Parental Leave Policies
• Private Medical Cover with option to add partner & dependants
• Life Assurance (Death in Service) x3 base salary
• Free Training and Development via the Ramsay Academy
• Free Parking on site (where possible)
• Subsidised staff restaurant (where possible)
• Concerts for Carers
• Employee Assistance Programme
• Cycle2Work scheme available, in partnership with Halfords
• The Blue Light Card Scheme

About Us:

Ramsay Health Care UK is a well-established global hospital group with over 50 years’ experience. We are a global provider operating in 11 countries with 77,000 staff who treat 8 million patients each year. It is well respected within the healthcare industry and is one of the leading providers of independent hospital services in England. We are well known for our strong, long-standing relationship with the NHS.

We love people with a positive, “can do” attitude who want to make a difference in their work. "Our employees are Ramsay." The skills and commitment of our employees forms the basis for our success.

We know our people are our greatest asset, our business is growing and we would like you to join us. “The Ramsay Way” culture recognises that people – staff and doctors – are Ramsay Health Care’s most important asset and this has been key to our ongoing success. 

We are proud of our ‘Speak Up for Safety’ programme and ensure that the patient is at the heart of everything we do. Join us and have more ‘Time to Care’. 

We are committed to equality of opportunity for all. This position is subject to an Enhanced DBS check. 

We value your application and welcome any questions you may have prior to applying. Please be advised that we reserve the right to close our advertisements prior to the announced closing date to ensure a quality recruitment process.

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#ACX

We care.
 

It’s more than what we do, it’s who we are. Everything we do is about striving to deliver the best care. And it's a belief that's as true today as it was when we welcomed our first patients in 1964.
 

“The Ramsay Way” culture recognises that our people are our most important asset and this has been key to our ongoing success.

We are proud to support the UK’s Armed Forces and Reservists and have already achieved the Silver Award as part of the MOD’s Armed Forces Covenant Employer Recognition Scheme. The scheme recognises employers who actively support Defence while encouraging other organisations to adopt the same behaviours in their workplace. As a company we are committed to supporting the wider Armed Forces community and this includes our staff as well as our patients.

We are committed to equality of opportunity for all. This position is subject to background and DBS checks.