Construction Administrator
Posted 4 days ago
- Kingsbridge, Devon
- Any
- External
- Expires In 3 months
We have an amazing opportunity for a Construction Administrator to join our team within Vistry Cornwall South West, at our Sherford site in Devon. As our Construction Administrator, you will work within the Project Team to provide a consistent and timely service to our Delivery Partner by ensuring that project handover information is managed, communicated, filed and provided in accordance with the Handover Process as agreed with each delivery partner. The role is expected to evolve and develop to reflect the operational need and requirements of the Sherford Developments team responsible for successful delivery of the overall project strategy to deliver 400 homes per year across Sherford using our Bovis Homes, Linden Homes, and Countryside Homes brands. This will be achieved by working closely and in harmony with all key personal as required to deliver the Sherford New Town development.
We are pleased to say, this role can accommodate agile working arrangements.
Let's cut to the chase, what's in it for you...
Competitive basic salary and annual bonus
Agile working possible (dependent on role)
Up to 33 days annual leave plus bank holidays
Private Healthcare
Enhanced maternity, paternity and adoption leave
Competitive contributory pension scheme
Life assurance - 4 x your annual salary
Share incentive schemes
Employee rewards portal with many more benefits...
In return, what we would like from you...
Behave in line with our company values - Integrity, Caring and Quality
IT literate - Office 365
Experience of using Viewpoint 4Projects
Experience in residential housing delivery
Knowledge and understanding of the Document Control process at operational level is vital.
Minimum of two years' experience of carrying out a similar role
IT literate - Office 365 preferable
Viewpoint / SharePoint
Working with many stakeholders and cross-department collaboration.
Strong time management skills with an ability to prioritise
Able to work under own initiative, having good decision-making skills and a keen sense of responsibility
Problem resolution in a timely manner
Excellent communication and interpersonal skills with the ability to effectively liaise and co-ordinate activities between departments.
Great attention to detail
Prioritise workload when managing multiple contracts / tasks
To have a positive and flexible approach to work, integrate with the existing team and provide support and guidance to others when required
Desirable...
Knowledge of other DC systems
HNC in Computer Science, Business Administration or similar
Consortium/JV arrangements
Ability to understand and interpret construction drawings and documents
Highly literate and able to understand and interpret legal documentation
More about the Construction Administrator role...
Implements, manages and complies with Vistry Governance procedures.
Working closely with the Build Team, you will be responsible for collating and distributing reports regarding all Partner Delivery such as Affordable/Additionality Contracts or PRS Contracts.
Maintain and develop key working relationships with our Delivery Partners.
Produce, update and deliver the Home User Guide (HUG) with all relevant handover /completion information on time and as required to achieve the handover/completion criteria with our delivery partners.
To attend all internal project meetings and delivery partner meetings to ensure a smooth transition from build to completion (handover).
Support the Build Team by collating, issuing, and closing out Delivery Partner snagging sheets via the supply chain.
To be responsible for the management of documents for multiple projects, ensuring Teams Channels and Project Folders are created for projects, and documents are uploaded in an accurate and timely manner.
Work with procedures, guidance and forms contained within the corporate Business Management System (BMS).
Maintain knowledge and understanding of the Document Control process at operational level.
Maintain knowledge and experience of Viewpoint 4Projects at an operational level.
Ensure documentation follows approvals process.
Carry out quality assurance checks on all information uploaded.
Ensure all documents are up to date and completed correctly prior to internal or external audits.
Ensure external documentation is identified and distributed as agreed.
Ensure all drawings / documentation are controlled and maintained in a methodical manner.
Manage user accounts, permissions and provide systems training.
Support internal and external users regarding system issues.
Print / organise print service for drawings when required.
Liaise with production team regarding handover information / documentation.
Support, encourage and facilitate collaboration and teamwork to ensure everyone fulfil their duties to the best of their abilities.
Ensure all affordable and PRS specifications are effectively communicated to the Build, Technical and Commercial teams.
Prepares and collates reports including minutes of meetings as follows: Partner Delivery such as Affordable/Additionality Contracts or PRS Contracts
JV/Partner delivery reporting
Project Review Minutes
Contractors Meetings
Board reports
Ensure the CML or PC dates are planned to ensure all required handover information is in place on time.
Attends and contributes towards the weekly/monthly Partner meetings, Monthly project review meetings, supply chain meetings and collaborative planning meetings.
Finally, let's tell you a bit more about us...
We're Vistry Group, the UK's leading provider of affordable mixed-tenure homes. Our core values of integrity, caring, and quality shape all we do; our partnership-led approach helps us build sustainable communities where they're needed most.
You're probably familiar with our unmatched portfolio of brands: Linden Homes, Bovis Homes, and Countryside Homes. We also have Vistry Works, our timber frame manufacturing operation, and Vistry Services, our support functions. Together, we build more than homes, so there's nowhere better to build your career. We're proud that our culture sees everyone treated fairly and respectfully, with diversity and inclusion a top priority and reasonable adjustments provided during the application process. Join us in making Vistry.
#LI-TP1
Benefits
Agile Working
Offers a flexible way of working.
Annual Leave
Enjoy 28 days' holiday plus all UK Bank Holidays. There are options to carry leave forwards and buy up to 5 days.
Pension with Legal & General
Eligible employees are auto-enrolled. You contribute 4%, we contribute 6%. Salary Sacrifice and options to increase contributions available.
Volunteer Days
With 2 paid volunteer days a year, you can give back to communities and charities.
Regional Office Location
Why Vistry
Joining Vistry is just the start of building your perfect career. In return for your passion and skills, we invest in your future, providing all the support and training you need to thrive in your career and realise your potential. Our work is rewarding in itself, but we also offer a range of financial, lifestyle, health and wellbeing benefits, plus plenty of recognition incentives. We value you and everything you help us build as we make Vistry together.
TPBN1_UKTJ
We are pleased to say, this role can accommodate agile working arrangements.
Let's cut to the chase, what's in it for you...
Competitive basic salary and annual bonus
Agile working possible (dependent on role)
Up to 33 days annual leave plus bank holidays
Private Healthcare
Enhanced maternity, paternity and adoption leave
Competitive contributory pension scheme
Life assurance - 4 x your annual salary
Share incentive schemes
Employee rewards portal with many more benefits...
In return, what we would like from you...
Behave in line with our company values - Integrity, Caring and Quality
IT literate - Office 365
Experience of using Viewpoint 4Projects
Experience in residential housing delivery
Knowledge and understanding of the Document Control process at operational level is vital.
Minimum of two years' experience of carrying out a similar role
IT literate - Office 365 preferable
Viewpoint / SharePoint
Working with many stakeholders and cross-department collaboration.
Strong time management skills with an ability to prioritise
Able to work under own initiative, having good decision-making skills and a keen sense of responsibility
Problem resolution in a timely manner
Excellent communication and interpersonal skills with the ability to effectively liaise and co-ordinate activities between departments.
Great attention to detail
Prioritise workload when managing multiple contracts / tasks
To have a positive and flexible approach to work, integrate with the existing team and provide support and guidance to others when required
Desirable...
Knowledge of other DC systems
HNC in Computer Science, Business Administration or similar
Consortium/JV arrangements
Ability to understand and interpret construction drawings and documents
Highly literate and able to understand and interpret legal documentation
More about the Construction Administrator role...
Implements, manages and complies with Vistry Governance procedures.
Working closely with the Build Team, you will be responsible for collating and distributing reports regarding all Partner Delivery such as Affordable/Additionality Contracts or PRS Contracts.
Maintain and develop key working relationships with our Delivery Partners.
Produce, update and deliver the Home User Guide (HUG) with all relevant handover /completion information on time and as required to achieve the handover/completion criteria with our delivery partners.
To attend all internal project meetings and delivery partner meetings to ensure a smooth transition from build to completion (handover).
Support the Build Team by collating, issuing, and closing out Delivery Partner snagging sheets via the supply chain.
To be responsible for the management of documents for multiple projects, ensuring Teams Channels and Project Folders are created for projects, and documents are uploaded in an accurate and timely manner.
Work with procedures, guidance and forms contained within the corporate Business Management System (BMS).
Maintain knowledge and understanding of the Document Control process at operational level.
Maintain knowledge and experience of Viewpoint 4Projects at an operational level.
Ensure documentation follows approvals process.
Carry out quality assurance checks on all information uploaded.
Ensure all documents are up to date and completed correctly prior to internal or external audits.
Ensure external documentation is identified and distributed as agreed.
Ensure all drawings / documentation are controlled and maintained in a methodical manner.
Manage user accounts, permissions and provide systems training.
Support internal and external users regarding system issues.
Print / organise print service for drawings when required.
Liaise with production team regarding handover information / documentation.
Support, encourage and facilitate collaboration and teamwork to ensure everyone fulfil their duties to the best of their abilities.
Ensure all affordable and PRS specifications are effectively communicated to the Build, Technical and Commercial teams.
Prepares and collates reports including minutes of meetings as follows: Partner Delivery such as Affordable/Additionality Contracts or PRS Contracts
JV/Partner delivery reporting
Project Review Minutes
Contractors Meetings
Board reports
Ensure the CML or PC dates are planned to ensure all required handover information is in place on time.
Attends and contributes towards the weekly/monthly Partner meetings, Monthly project review meetings, supply chain meetings and collaborative planning meetings.
Finally, let's tell you a bit more about us...
We're Vistry Group, the UK's leading provider of affordable mixed-tenure homes. Our core values of integrity, caring, and quality shape all we do; our partnership-led approach helps us build sustainable communities where they're needed most.
You're probably familiar with our unmatched portfolio of brands: Linden Homes, Bovis Homes, and Countryside Homes. We also have Vistry Works, our timber frame manufacturing operation, and Vistry Services, our support functions. Together, we build more than homes, so there's nowhere better to build your career. We're proud that our culture sees everyone treated fairly and respectfully, with diversity and inclusion a top priority and reasonable adjustments provided during the application process. Join us in making Vistry.
#LI-TP1
Benefits
Agile Working
Offers a flexible way of working.
Annual Leave
Enjoy 28 days' holiday plus all UK Bank Holidays. There are options to carry leave forwards and buy up to 5 days.
Pension with Legal & General
Eligible employees are auto-enrolled. You contribute 4%, we contribute 6%. Salary Sacrifice and options to increase contributions available.
Volunteer Days
With 2 paid volunteer days a year, you can give back to communities and charities.
Regional Office Location
Why Vistry
Joining Vistry is just the start of building your perfect career. In return for your passion and skills, we invest in your future, providing all the support and training you need to thrive in your career and realise your potential. Our work is rewarding in itself, but we also offer a range of financial, lifestyle, health and wellbeing benefits, plus plenty of recognition incentives. We value you and everything you help us build as we make Vistry together.
TPBN1_UKTJ