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Document Controller
Document Controller
Document Controller
Posted 6 days ago
- London, Greater London
- Any
- External
We have been appointed on behalf of our client to recruit a MEP Document Controller in the London area to oversee multiple residential projects.
Your responsibilities will include:
Reading and Understanding Project Guidelines:
Thoroughly review all EDMS process and procedures guides related to the project.
Ensure a solid understanding of the guidelines to enforce adherence and provide accurate guidance.
Adhering to Processes and Procedures:
Monitor the team's and subcontractors' compliance with the project's processes and procedures.
Offer guidance and corrective measures when deviations occur.
Work Package Assignment:
Assign documents to appropriate work packages as per the guidelines.
Ensure compliance with subcontractor viewing restrictions during this process.
Quality Assurance Checks:
Perform QA checks on all incoming information.
Process the information according to established procedures.
Document Transmittals:
Ensure all drawings and documents published on the system are linked to a document transmittal.
Prepare document transmittals for all information issued.
Drawing and Document Management:
Download all drawings and documents for daily file updates and physical filing/hanging.
Maintain and update various project schedules and registers, including:
Technical Submission Schedule
Method Statement Schedules
RFI Register
Comment Schedules
Drawing Register
Filing:
Manage both electronic and hard copy filing systems for project documents.
Document QA and Comment Scheduling:
Review and schedule document QA checks and comments.
Plan Reviews:
Review the Master Information Delivery Plan (MIDP) and Task Information Delivery Plans (TIDP).
Ensure these plans align with the actual information in EDMS
RAMS Comments and Status:
Issue comments and statuses for Risk Assessment Method Statements on EDMS.
Document Filing System Maintenance:
Maintain the company's electronic and paper-based drawing and document filing system.
Document Archiving:
Archive documents systematically for easy retrieval and reference.
Project Coordination:
Undertake project coordination tasks and ad-hoc assignments as required.
Skills and Competencies
Attention to Detail:
High level of accuracy in document management and QA processes.
Organizational Skills:
Efficiently manage and update various project registers and schedules.
Communication Skills:
Effectively communicate guidelines, corrections, and statuses.
Technical Proficiency:
Competence in using EDMS and other document management systems.
Training Aptitude:
Willingness to attend and learn from training sessions.
Professionalism:
Maintain a professional demeanor and presentation.
“People Group is an equal opportunity employer. We embrace diversity and are committed to promoting an inclusive environment for both our clients and employees”.
Your responsibilities will include:
Reading and Understanding Project Guidelines:
Thoroughly review all EDMS process and procedures guides related to the project.
Ensure a solid understanding of the guidelines to enforce adherence and provide accurate guidance.
Adhering to Processes and Procedures:
Monitor the team's and subcontractors' compliance with the project's processes and procedures.
Offer guidance and corrective measures when deviations occur.
Work Package Assignment:
Assign documents to appropriate work packages as per the guidelines.
Ensure compliance with subcontractor viewing restrictions during this process.
Quality Assurance Checks:
Perform QA checks on all incoming information.
Process the information according to established procedures.
Document Transmittals:
Ensure all drawings and documents published on the system are linked to a document transmittal.
Prepare document transmittals for all information issued.
Drawing and Document Management:
Download all drawings and documents for daily file updates and physical filing/hanging.
Maintain and update various project schedules and registers, including:
Technical Submission Schedule
Method Statement Schedules
RFI Register
Comment Schedules
Drawing Register
Filing:
Manage both electronic and hard copy filing systems for project documents.
Document QA and Comment Scheduling:
Review and schedule document QA checks and comments.
Plan Reviews:
Review the Master Information Delivery Plan (MIDP) and Task Information Delivery Plans (TIDP).
Ensure these plans align with the actual information in EDMS
RAMS Comments and Status:
Issue comments and statuses for Risk Assessment Method Statements on EDMS.
Document Filing System Maintenance:
Maintain the company's electronic and paper-based drawing and document filing system.
Document Archiving:
Archive documents systematically for easy retrieval and reference.
Project Coordination:
Undertake project coordination tasks and ad-hoc assignments as required.
Skills and Competencies
Attention to Detail:
High level of accuracy in document management and QA processes.
Organizational Skills:
Efficiently manage and update various project registers and schedules.
Communication Skills:
Effectively communicate guidelines, corrections, and statuses.
Technical Proficiency:
Competence in using EDMS and other document management systems.
Training Aptitude:
Willingness to attend and learn from training sessions.
Professionalism:
Maintain a professional demeanor and presentation.
“People Group is an equal opportunity employer. We embrace diversity and are committed to promoting an inclusive environment for both our clients and employees”.