Document Controller

Job Title: Document Controller �

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About Us:

My client are a leading groundworks and civil engineering contractor, renowned for delivering high-quality infrastructure projects across the UK. Our projects range from residential developments to large-scale commercial works, and we pride ourselves on fostering a collaborative and dynamic working environment.

Role Overview:

We are seeking a highly organised and proactive **Document Controller** to join our team. In this role, you will manage project documentation, ensure compliance with data protection regulations, and support the wider team in administrative and operational tasks. You will play a key part in maintaining our office policies, health & safety portal, and ensuring smooth daily office operations.

Document Controller Key Responsibilities:

• Document Control: Manage the lifecycle of documents, including creation, review, approval, distribution, and archival.


• Pre-Construction Support:�Generate new tenders, download drawings via EDMS portals, and maintain Live Tenders through SharePoint.


• Tender Reports & Registers:�Generate drawing registers and tender reports, ensuring accuracy and timeliness.


• Health & Safety Compliance:�Maintain the office Health & Safety portal and ensure all policies and procedures are up to date.


• Confidential Records:�Maintain and organise confidential records, ensuring full compliance with data protection regulations.


• Induction & Onboarding:�Facilitate staff inductions and onboarding for new employees.


• Office Coordination:�Schedule and coordinate meetings, conferences, and events, including logistics and catering arrangements.


• Supplies & Procurement:�Manage office supplies inventory, procurement, and vendor relationships, ensuring cost-effective and timely delivery.


• Building Maintenance:�Oversee maintenance of the building and office amenities.


• Team Leadership:�Direct and coordinate office operations, manage administrative staff, and ensure efficient workflow.


• Fire Marshall & First Aider:�Serve as the designated Office Fire Marshall and First Aider.


• Invoicing Support: Liaise with the accounts department to generate monthly invoice certificates for subcontractors.


• Commercial Support:�Assist the Commercial Team and Business Development Manager with administrative tasks, issue PPQs, and maintain the subcontractor database.


• Project Support:�Assist Project Site Administrators with team meetings and document management

Document Controller Key Requirements:

• Previous experience as a Document Controller in the construction, groundworks, or civil engineering sectors.


• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).


• Knowledge of document management systems (e.g., SharePoint, EDMS).


• Strong organisational skills with excellent attention to detail.


• Ability to manage multiple priorities and work independently.


• Experience in health & safety administration is desirable.


• Familiarity with office management practices, including procurement and building maintenance.

How to Apply:

If you are a detail-oriented and motivated Document Controller looking for your next challenge, please send your CV and apply.