E-Billing Assistant

E-Billing Assistant [Forward to a friend] Term: Permanent Working hours: Full-time Reports to: E-Billing Manager Department: Finance Department Location: Belfast The firm Lewis Silkin works with leading businesses to protect and enhance their most important assets - their ideas, their people, their brand and their future. We call it: Ideas. People. Possibilities. With offices in London, Oxford, Manchester, Leeds, Cardiff, Belfast, Dublin and Hong Kong, we are recognised by clients and industry alike as being distinct for our unique culture, market-leading practice areas, sector focused approach and for providing solutions to complex, multijurisdictional business challenges, with a pragmatic and human touch. We have two things at our core: people - both ours and our clients'- and a focus on creative, tech and innovative businesses. Our culture is encapsulated by an ethos of bravery and kindness, guided by our values of Integrity, Clarity, Unity and Excellence (our 'I-CUE'). We aim to provide a supportive environment for our people, clients and wider community and embrace diversity & inclusion, ensuring people are able to bring their full selves to work. The department The Finance department including eBilling, billing, and credit control, led by the Working Capital Manager, work closely with the fee-earning departments to ensure client bills are issued in a timely manner, that any work in progress ("WIP") is followed up on and that billing is maximised on a monthly basis. Responsibilities Reporting to the E-Billing Manager, the E-Billing Assistant will be responsible for E-Billing support to the divisions across the firm. The E-Billing Assistant will be responsible for all activities in the e-billing life cycle, including: Uploading eBills into our eBilling portals/eBilling hub. Ensuring all eBilling queries are dealt with in a promptly, and professional manner. Manage rejections accordingly to ensure timely resubmission. Update third party vendor sites where applicable ie) updating timekeepers and rates. Coordinate accruals, reporting and budgets and submit to client portals. Workload management via eBilling inbox. Ad hoc requests, as and when required. The successful candidate will ideally have: Knowledge and experience of windows-based packages such as Microsoft Outlook and Word. Be proficient in using Excel. Have good numeracy skills. Have the ability to work to tight deadlines and under pressure. Excellent attention to detail. Excellent organisational skills. Knowledge of computerised billing systems (3E desirable, however not essential). Previous experience in a finance function and/or a legal environment (desirable, however not essential). Experience of E-Billing systems/requirements/processes (desirable, however not essential). Key competencies Clear and concise written and oral communication skills. Proactive approach with a 'can-do' attitude. The ability to build working relationships with a range of people at all levels. Identifies and communicates opportunities to improve the way that work is done. Excellent organisational and time management skills with the ability to multitask efficiently. Works successfully as part of a team, sharing knowledge, collaborating with and supporting colleagues. Excellent customer service skills with a helpful and responsive approach. Flexible in approach and adaptable to change. Motivated, results and delivery focused with a commitment to quality of work. Takes ownership and actively looks for personal learning and development opportunities. Additional information At Lewis Silkin our ethos is simple. We strive to do the best for our clients, our people and the communities in which we operate. We recognise that an inclusive workplace allows for all kinds of ideas and thoughts, a variety of points of view that can trigger discussions or deliver innovative results, and a wide range of versatile skills and expertise. We are proud of the diversity within Lewis Silkin and of our culture that allows people to be themselves at work, ensuring we provide the best possible service to our clients. We are committed to finding the right person for this role and are open to discussing flexible working patterns and office location.