Entry-Level Commercial Officer

Join our Commercial team at the Intellectual Property Office (IPO) and play a crucial part in managing public funds through effective contract management and procurement activities. In the entry-level role, alongside the Commercial Officer you will contribute to ensuring compliance with Procurement Regulations and the IPO Spend Policy.
You will primarily work within the IT contracts category team, providing commercial advice on IT hardware, software, subscriptions, services, and consultancy. Additionally, you will support the IPOs transformation programme and have opportunities to engage with Corporate and People contracts as you settle into your role.
successful individual will be supported in this role and gain exposure to all aspects of public procurement, including contract and supplier management, as well as overseeing commercial records and data.
We seek a proactive self-starter with a collaborative mindset, strong communication skills, and keen attention to detail. If you are ready to make a significant impact in the UKs intellectual property sector, we encourage you to apply for this exciting position.
Job description
Procurement Support
Assist with procurement processes, including tender documentation, bid evaluation, and contract award procedures.
Maintain records and ensure compliance with internal policies and Public Contracts Regulations.
Contract Administration
Support existing contract administration, monitor KPIs, and assist in resolving supplier issues.
Manage contract documentation and assist with renewals and amendments.
Supplier Relationship Management
Maintain supplier relationships, assist performance reviews, and convey expectations.
Serve as a point of contact for supplier queries and minor issues.
Compliance and Policy Adherence
Ensure adherence to procurement policies and best practices.
Prepare reports on procurement activities, spend, and supplier performance.
Market Research and Analysis
Conduct preliminary market research and compile data to uphhold procurement decisions.
Process Improvement and Administration
Identify and implement process improvements.
Use e-tendering system for tenders, contracts, and purchase orders.
Approve Requests to Purchase in the P2P process.
Person specification
To be successful in this role, individuals should encompass the following Key Skills and Competencies:
Effective multitasking and prioritisation skills
Strong written and verbal communication for liaising with internal teams and suppliers
High accuracy in managing procurement records and contracts
Basic analytical skills for evaluating supplier bids and monitoring contract performance
Team-oriented with a collaborative approach
Ability to support the Category Manager

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