Events Coordinator

We’re delighted to present an exciting and unique new opportunity for applicants with outstanding events coordination skills and an enthusiasm for all things automotive!
Based on-site at a major client, as well as travelling internationally to represent the brand at high-profile industry events, the successful candidate will be an integral part of the team responsible for exciting new product launches. You will help to deliver a wide range of events, product launches, photoshoots, conferences and meetings. The role acts as a pivotal link between the key client and opinion formers (media, customer advocates, and industry influencers) and is an essential part of showcasing the brand.

 

• Up to £30,000


• Working hours Monday to Friday, 8:30am-5:00pm with 30 minute lunch break


• Hybrid working is available, with 1 day per week working from home


• 20 days’ annual leave (+ bank holiday)


• Free parking

Duties and responsibilities:

• Working closely with Account Managers from initial brief through to onsite delivery and post event review


• Supporting the planning and delivery of the live events (in person) which will be focused mainly in Europe


• Excellent client liaison and handling skills, giving progress updates and managing timescales


• Creating any relevant documentation required throughout the life of the project


• Work-flow management, liaising with internal creatives and external suppliers where needed


• Delegate management including all correspondence and extraction of relevant data for event delivery


• Sourcing, booking and managing hotels and transfers


• Ensuring any requests made by the client’s guests at the hotel are executed


• Monitoring and evaluating projects relative to client’s objectives, expectations and budget


• Demonstrating commercial awareness by working within the agreed budget, tracking costs related to the event, and negotiating pricing with suppliers where required


• Providing administrative support to the full account team, with a proactive approach to all tasks


• Championing best practice and agency values

Skills and experience required:

• Proven experience of working in trade events and exhibitions is essential. Agency experience is preferable, although other event backgrounds will be considered.


• Experience working with (and a genuine interest in) the automotive sector would be advantageous


• Hands-on delivery experience with stakeholder interaction


• Outstanding administrative, multitasking and organisational skills, with good attention to detail


• Excellent communication skills, both written and verbal


• Demonstrates a positive, self-motivated and proactive attitude, along with a desire to help with any task


• Flair for creativity and an eye for a story