Executive Assistant

*Executive Assistant*
*Cullompton*
*Are you an experienced Executive Assistant?*
*If “YES” we want to hear from you!!*
*The position of Executive Assistant involves:*
* Being a key role in supporting the Managing Director.
* Provide support in diary management, organising meetings and general administration.
* Screening phone calls, enquiries, requests and handling them when appropriate.
* Preparing correspondence and interacting with customers on behalf of the Managing Director.
* Organising monthly meetings, room bookings, writing agendas and lunches. This will also involve meeting and greeting visitors at all levels of seniority on arrival and providing refreshments.
* Keeping track of outstanding actions required for Managing Director, setting up meetings with relevant Senior Management Team members in order to complete them as required.
* Event Management including organisation of annual Management Conference (c.120 people) and other offsite events.
* To provide high quality documents, reports and presentations in a timely manner for the Management Board and other ad-hoc meetings.
* Travelling with the executive team for monthly board meetings/site visits.
* To provide assistance when required to the Chief Executive, Group Legal, Fleet & Sustainability Director and Group Finance Director.
* Attending meetings to support the Directors, minute taking and sending out of actions and minutes to attendees.
* Capturing actions and decisions in Monthly Management Board Meeting and circulating.
* Manage email and other correspondence related to organisational activities.
* Representing the company on social media; monitoring any contributions that require responses.
* Keeping customers records up to date, tracking changes and support when needed.
* Publishing customer and people communications for the Executive Team.
* Travel bookings (flights, trains & hotels).
* Dealing with sponsorship/charity engagements and responding.
*Essential skills required for Executive Assistant:*
* A confident character with experience of operating effectively at a senior level and have the ability to manage upwards when required.
* Ability to quickly build good working relationships at all levels and collaborate effectively with a range of internal/external contacts.
* Adaptable, flexible and resilient, able to cope with the pressure of managing the demands of a high volume of work and meeting deadlines.
* Experienced practitioner with excellent accuracy, communications skills, both written and verbal as well as keeping confidences.
* Displays tact and diplomacy, dealing discreetly with confidential information.
* Good organisational skills are critical along with the ability to prioritise workloads and manage time successfully.
* Proficiency in Microsoft Excel, Word and PowerPoint in preparation of material at senior level.
* Experience of organising events with the ability to create a stand-out event.
* UK Driving licence due to travelling with other sites.
*Why Gregory Distribution?*
* *Salary for Executive Assistant is from £32,000pa - £37,000pa, Depending on Experience.*
* *Hours of work are Monday to Friday 08:30hrs – 17:00hrs.*
* *Additional holiday purchasing scheme\**
* *Retail discounts with Hapi\**
* *Retail Trust Wellbeing Support\**
* *Opportunity to develop your career within an expanding business.*
* *Excellent holiday allowance and company benefits.*
* *Life assurance, pension and sickness scheme\**
* *Christmas Savings Club\**
* *Black Circle Tyre discount\**
* *Leading industry qualifications\**
* *Strong culture of teamwork.*
*So if you have the drive to be the best and want to be a part of a flourishing and ambitious company, apply now for this vacancy.*
*Please submit your application as soon as possible; due to the high volumes of applications we receive, and we reserve the right to close any adverts before the closing date once we have received sufficient applications.*
*The Gregory Group require all applicants to be eligible to work in the UK with no restrictions, as we are unable to offer sponsorship/work visas. You will be required to provide proof of Right to Work at interview stage.*
*Interested applicants for the Executive Assistant position should click the apply button below. For any queries in relation to the vacancy please contact our Recruitment Team. *Please take into account that our Recruitment Team work Monday to Friday 08:30hrs - 17:00hrs, so we will get back to you as soon as we can.
*External Website Applications: *You will be redirected to the Gregory distribution Website where you can apply for this vacancy. You will be asked to complete a short application form and will receive email confirmation when it has been submitted.
*Note to recruitment agencies: *We prefer to recruit direct, but we do have a Preferred Supplier List for when we need a helping hand. We’ll be in touch if we need you.
\*Subject to terms and conditions
Job Types: Full-time, Permanent
Pay: £32,000.00-£37,000.00 per year
Benefits:
* Additional leave
* Company pension
* Employee discount
* Free parking
* Health & wellbeing programme
* Life insurance
* On-site parking
* Referral programme
* Sick pay
* Store discount
Schedule:
* Day shift
* Monday to Friday
Work Location: In person
Reference ID: R004658