Executive Assistant

Medical Director of an award winning medical clinic based in the heart of West London is looking for an Executive Assistant.The Doctor specialises in Skin and Aesthetic procedures as well as working with global brands internationally has a busy family life and runs an award winning aesthetic clinic.Looking for an organised dynamic and forward thinking executive assistant with a proven track record of success as a PA working in a fast paced environment. Executive Assistant to the Medical Director.Salary - £30 - £40k per annum based on experience.Our values are include precision, education, safety, effectiveness and ethical practiceEveryone's views are important and included in the vision of the clinic.Personal Assistant to the Medical Director. Salary - £30 - £40k per annumRole & Responsibilities Role & Responsibilities The tasks are diverse as the Medical Director wears many hats and is involved with international leading brands, research, public speaking as well as a lead medical consultant. • Maintain strict confidentiality• Extensive Calendar and diary management• Managing inbox and sending responses• Coordinating schedules, meetings, appointments• Arranging travel and booking accommodation• Preparing memos, letters, invoices, statements and other documents• Management and oversight of business projects• Attending meetings with Directors and recording minutes• Taking meetings and reporting back with actions• Arranging dinners, social events, public appearances• Producing timelines and reviews of projects• Planning and coordinating newsletters• Planning and coordinating clinic events• Organizing, maintaining and streamlining office systems• Aiding the medical director in regulatory compliance: Health and safety, fire safety, CQC• Signing off expenses, invoices and timesheets in the Directors absence• Keeping team information up to date - birthdays, addresses, holidays• Sustaining a level of professionalism among staff• Liaise with household staff• Make arrangements for the family• Liaise with the children’s schools and book afterschool and summer holiday activities• Running personal ErrandsYou should have experience as a PA and in managing an executive’s day and supporting with his tasks Essential Skills & Requirements• Extraordinary efficiency and organisation• Ability to juggle many tasks at one time• Friendly and calm manner• Proactive and show initiative• Ability to problem solve quickly and under pressure• Experience as a PA or previous similar role• An interest in beauty and the industryThe ability to multi-task and problem solve quickly with a calm manner is a must. The ideal candidate will have some previous PA and office administration experience. As well as anticipating the directors needs and priorities, they will also deal with general admin front of house duties at the clinic as requiredPackage Benefits• Attractive base salary• Discounted treatments, products and procedures.PA/EA experience: minimum 3 years, Social Media experience imperative.IndustryMedical PracticesEmployment Type