Executive Assistant

p Want to work for a leading global tech company? We are looking for an Executive Assistant for maternity leave cover. This is an opportunity to work alongside individuals who are united by a strong sense of teamwork, service, and excellence. Every Executive Assistant will have to utilise a unique skill set based on their executive’s job functions, personality, and communication style. This is a positive, diverse, and supportive culture and we are eager to add another strong contributor to our growing Executive Assistant team. /p br If you are considering sending an application, make sure to hit the apply button below after reading through the entire description. br p strong Core Responsibilities: /strong /p p Manage day to day schedule for an EVP in a global role /p p Coordinate internal and external meetings/events (virtual and in person) working across multiple timezones. This will include (but not limited to) team meetings, full staff meetings, all org meetings, offsite meetings, one-on-one meetings, meetings with stakeholders and customers etc /p p Proactively manage ever changing calendar priorities based on customer meetings, release cycles, fiscal calendars, current projects, events and team needs /p p Book appropriate domestic and international travel within travel policy, taking into account travel visas, costs and proper documentation /p p Effectively interface with employees from other groups within and Senior Executives inside and outside the company, and recognise key players within all organisations /p p Assist with food orders, luncheon planning, and planning of other business related meetings as requested /p p Timely submission of expenses /p p Other administrative and project duties as requested /p p strong Minimum Requirements: /strong /p p Minimum of 5+ years of applicable administrative experience, ideally from a global software organisation /p p Skillful execution of administrative activities, with high attention to detail, organisation and process /p p Ability to adapt quickly /p p Experience with the setting up and management of virtual meeting platforms such as Zoom, Google Livestream and conference calls /p p Strong teamwork skills; and a confident ability to offer suggestions and improvements to process and work very collaboratively with others /p p Strong relationship management skills, ability to build a personal network throughout the company /p p Project Coordination experience needed at an intermediate complexity /p p Strong oral and written communication. Ability to communicate clearly and effectively with senior leaders and external partners /p p Previous experience partnering with senior management in a fast paced, innovative environment /p p Experience working with/in large administrative teams /p p Working proficiency of Google Suite (Gmail, Docs, Drive, GMeet). Experience using Quip, Slack, Salesforce, Workday, Tableau and Concur are a plus /p p Have the ability to handle confidential material with the utmost discretion /p p strong Additional Desired Skills/Traits: /strong /p p Customer centric orientation /p p Agility and flexibility in response to changing priorities and needs /p p Proven ability to manage projects, work under pressure and consistently make deadlines /p p Demonstrate ability and willingness to continuously acquire new competencies and accept new challenges /p p Possess a natural ability and curiosity to comprehend the global DNA of the company and its organisations /p p Ensure communications are clear, thorough, and specific, with attention to follow-through /p