Executive Assistant

My public sector client is looking for an Executive Assistant to provide support in assisting one of the organisations Director to manage their time and work effectively, so that they can focus on their priorities. This is a potential 6 month temporary assignment Monday to Friday paying £12.62 p/hr, full time 37.00 hours a week, 9.00am to 5.00pm and this role will be a hybrid role with three days onsite and two days working from home.

The main duty of this role will allow you to be involved with making decisions on how the Director's time is spent, consider competing priorities, and understand who to involve as an escalation point. You will be expected to evaluate information and take the initiative when acting as the first point of contact to ensure timely and appropriate responses to requests. These also include:

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• Diary management - actively managing the Director's appointments, sending meeting invites, chasing responses and accepting/declining invites as appropriate. Working closely with the Director to assure their diary is aligned with key priorities
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• Inbox management - proactively managing the Director's inbox - ensuring urgent items are identified and progressed as necessary, responding to routine correspondence and the Senior Management Team as appropriate
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• Providing ad-hoc administrative support to the Director as required e.g. taking minutes of Senior Leader meetings, production of correspondence etc
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• Travel - arranging and booking travel/accommodation for the Director and their team as required
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• Making all appropriate arrangements for attendance at offices, including desk booking and room bookings for meetings
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• Forming an effective working relationship with the administrative teams and EAs of other senior staff - ensuring appropriate channels of communications with the Director
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• Working with the Business Support Team, acting as Intranet Editor, completing regular audit checks, supporting recruitment campaigns and ensuring management information is kept up-to-date
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You will need to be resilient, flexible and effective in using your excellent organisational skills to work in a sometimes-pressurised environment with tight deadlines, responding to requests at short notice. You will have an ability to use your initiative and judgement and react quickly and professionally to changing priorities. You should have excellent attention to detail and be committed to giving a high-quality performance in all aspects of the job.

Please note this role will require a DBS check, and three years referencing.

If you feel that you would have the necessary skill set for this role and are ready to take on a new challenge, please apply online. Due to the high volume of applications for this role we may not be able to contact every candidate who applies.

Brook Street is proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you. 

In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.