Executive Assistant

Job Advert: Executive Assistant
Location: Edinburgh
Salary: �33,000
Full-Time, Permanent

My client is seeking a highly motivated and organised Executive Assistant to join a dynamic and forward-thinking team in Edinburgh. This is an exciting opportunity for a detail-oriented and proactive professional to support senior executives and play a key role in the smooth running of a fast-paced office environment.

Key Responsibilities:

• Provide high-level administrative support to the senior management team.
• Manage complex calendars, schedule meetings, and coordinate travel arrangements.
• Draft correspondence, reports, and presentations with exceptional attention to detail.
• Liaise with internal and external stakeholders on behalf of executives.
• Coordinate and prepare for meetings, including the preparation of agendas and meeting materials.
• Take accurate minutes at meetings, ensuring all actions and decisions are recorded clearly and distributed in a timely manner.
• Manage confidential information with discretion and integrity.
• Support day-to-day office operations and contribute to the overall efficiency of the team.
• Organise and manage special projects as required.

Essential Skills & Experience:

• Previous experience in an Executive Assistant or similar administrative role.
• Strong organisational and time management skills with the ability to multitask.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Ability to work under pressure and manage competing priorities.
• High level of professionalism, discretion, and attention to detail.
• A proactive and solutions-oriented approach to tasks and challenges.
• Experience with minute-taking and the ability to transcribe meetings accurately.

Desirable:

• Experience in managing multiple calendars and complex scheduling.
• Knowledge of office management procedures and practices.
• Previous experience in a corporate or fast-paced environment.

Why Join Us:

• Competitive salary of �33,000.
• A supportive and collaborative work environment.
• Work in the heart of Edinburgh with easy access to public transport and local amenities.

If you are a driven, efficient, and adaptable individual with a passion for supporting leadership teams, we would love to hear from you.

Brook Street NMR is acting as an Employment Agency in relation to this vacancy.