Facilities Administrator

Job Title:�Facilities / Maintenance Administrator

Location:�Sutton, Greater London

Hours:�Monday - Friday, 08:30am - 5:30pm

Working Setup:�Full Time, Office Based

Salary:��26,000 - �34,000 dependant on experience.

Are you an experienced administrator / contract support / account manager within the hard services, facilities & maintenance industry? Are you looking for a role local to home opposed to having to commute into London? Would you be interested in working for a privately owned, thriving business going through constant expansion and a range of opportunities for you and your career?

We are recruiting for a Facilities / Maintenance Administrator to join the business and support the on going growth or some of our leading contracts.

Before we get into what we are looking for, here is�what is in it for you:

• Salary: �26,000 - �34,000 dependant on experience


• Ability to earn additional income - out of hours / on call available but not compulsory. For example, 2 weekends per month would equate to an additional �10K per year.


• Discretionary annual performance bonus.


• Casual dress code in the office.


• Free parking around the office.


• Private healthcare plan.


• 29 days annual leave (inc bank holidays).


• Company pension.


• Friendly, sociable environments.


• Genuine regular pay reviews


• Genuine progression opportunities within a rapidly expanding business.

About the company:

You will be joining a rapidly expanding, privately owned maintenance provider who has almost tripled in size over the past 4 years. The business specialises in hard services maintenance (electrical, HVAC, fabric works) across a range of commercial environments such as retail stores, coffee shops, restaurants, supermarkets, offices etc.

Due to the nature of the environments, works are predominately on a reactive basis but does also include PPM services. The business currently employs around 250 people and has around 150 vans on the road.

Your role:

So where do you come in?

You will be joining designated to one of the companies key accounts / clients providing administrative support to the client, colleagues and engineers. You will be speaking with clients, engineers, suppliers and sub-contractors via phone, email and via the CAFM system to ensure works are booked/scheduled efficiently, completed to the best of ability and compliance is fully supported for each job on the system. Here is a list of further duties you can expect within this role:

• Use of CAFM Systems - Mainly Simpro & ProNett.


• Scheduling / booking in works for Engineers & Sub-Contractors.


• Liaising with clients upon new and existing bookings and providing updates on works.


• Gaining / Issuing permits / site access.


• Raising PO numbers for Engineers and Suppliers.


• Liaising with suppliers and ordering parts when necessary.


• Further administrative support; Signing engineers in/out of jobs, marking jobs as complete ready for invoicing, raising queries etc.


• Liaising with accounts department on jobs and invoices.


• Working closely with the projects/estimates department for all projects/quoted works.

Requirements:

• Experience working for a hard services maintenance provider is highly desirable.


• Experience working within a fast paced co-ordination / scheduling / customer facing role is essential.


• A basic understanding of trades would be highly advantageous but not essential - any basic knowledge of electrical, mechanical, air conditioning, heating, carpentry, plumbing, tiling, roofing is very helpful.


• Happy to work in a customer facing role.


• Happy to communicate by phone and email


• Competent with use of all Microsoft programs, ie: word, excel etc.


• Experience using a CAFM system is highly desirable.


• Experience with Simpro or ProNett would be highly desirable but certainly not essential.


• Happy to work in a busy, fast paced environment/position.

If you would be interested in exploring this role further/finding out more then please submit a full CV today.