Facilities Co-Ordinator - Siemens
Posted a day ago
- Lincoln, Lincolnshire
- Any
- External
- Expires In 3 months
Location:Lincoln
Working hours:Monday to Friday 7:30 - 16.30 (40 hours per week)
Salary:£24,000 - £30,000 + OT
Benefits:25 days holiday + BH, Company Sick Pay, Flexi Benefits Discounts includingDiscount Shopping, Gym, Days Out, Extensive Learning & Development opportunities.
About EMCOR UK:
At EMCOR UK, we revolutionise facilities management by combining our engineering heritage and innovation capability. We prioritise people in everything we do, collaborating closely with our customers to understand all their needs, from the big picture to day-to-day operations. Our purpose is to "create a better world at work". Using our unique insight platform, "One Data World," we harness data-driven intelligence to make informed decisions, adapting our services to meet our customers evolving requirements. This allows us to cultivate an enhanced workplace experience for their teams whilst optimising efficiency, meticulously managing every asset, and minimising their impact on the planet. All supported by our commitment to safety, compliance, and assurance. Our partnering approach empowers our customers to shape a better future. Whether guiding their path to net zero or redeveloping their facilities for enhanced efficiency, we create better places for work whilst taking away the burden of facility operations, freeing up our customers to concentrate on their business.
Job Purpose
To support the Facilities Manager in ensuring compliance with the agreement between EMCOR UK and the client. The Facilities Co-Ordinator will manage the service deliverables for all soft services to promote an ethos of teamwork and to instil a culture of continuous improvement. You'll alsoprovide administrative support to ensure that our workflow is delivered effectively and efficiently.
What you'll do
Adherence to all EHS and client processes in a multi-use environment
Proactive management of helpdesk tasks and ensuring SLA achievement
Responsible for the day to day management of all soft services
Overseeing & covering reception duties when required
Carry out administrative duties for facilities which include KPI Auditing, collating records of quotations and formulating minutes of meetings
Assist the FM to ensure all finance processes are followed and records kept up to date with regards to extra works quotations and budget management
Ensure all soft services & M&E log book processes and procedures are achieved
Support the M&E Supervisor with ensuring the CAFM System and Asset Management database is kept up to date and regularly review
Maintain and control stock levels of PPE, Office Stationery/Equipment
Hold responsibility for all aspects of administration requirements for the FM team
Develop and maintain relationship with suppliers and subcontractors
Ensure that clients are subjected to minimum disruptions whist FM works are carried out, leading communication distribution when required
Act upon reasonable requests and instructions from the client, customer and peers/colleagues from all departments/service lines
Assist the Operations Manager in administration duties for the account
Line manage of our cleaning and reception, also management of all other soft services delivered by preferred suppliers which include catering, vending, pest control and workwear, etc.
Who you'll be
Hold a full driving license
Strong command of written and spoken English
Knowledge of key operational procedures, e.g. supplier control, procurement, Health & Safety (IOSH Managing Safely & SIA license preferred but not essential as training will be provided)
Line management/supervision of personnel
Well organised with the ability to prioritise workloads
Previous experience in a front facing customer service skills
Sound administrative experience
Excellent IT skills including all Office 365 software
Willingness to travel for work as and when required
Person Specification At EMCOR UK, we embrace and celebrate diversity in all its forms.
We welcome applicants from all backgrounds and experiences, regardless of age, race, gender, sexual orientation, religion, disability, or any other characteristic that makes you unique. We believe that a diverse and inclusive workforce fosters creativity, innovation, and better problem-solving.We encourage applications from all candidates and are committed to providing equal opportunities for employment and growth, supported by our inclusive policies and practices.
Join us in our endeavour to build a culture of mutual respect and equity, a place where every voice is heard, and every individual is championed.
Join us in building a better world at work.
TPBN1_UKTJ
Working hours:Monday to Friday 7:30 - 16.30 (40 hours per week)
Salary:£24,000 - £30,000 + OT
Benefits:25 days holiday + BH, Company Sick Pay, Flexi Benefits Discounts includingDiscount Shopping, Gym, Days Out, Extensive Learning & Development opportunities.
About EMCOR UK:
At EMCOR UK, we revolutionise facilities management by combining our engineering heritage and innovation capability. We prioritise people in everything we do, collaborating closely with our customers to understand all their needs, from the big picture to day-to-day operations. Our purpose is to "create a better world at work". Using our unique insight platform, "One Data World," we harness data-driven intelligence to make informed decisions, adapting our services to meet our customers evolving requirements. This allows us to cultivate an enhanced workplace experience for their teams whilst optimising efficiency, meticulously managing every asset, and minimising their impact on the planet. All supported by our commitment to safety, compliance, and assurance. Our partnering approach empowers our customers to shape a better future. Whether guiding their path to net zero or redeveloping their facilities for enhanced efficiency, we create better places for work whilst taking away the burden of facility operations, freeing up our customers to concentrate on their business.
Job Purpose
To support the Facilities Manager in ensuring compliance with the agreement between EMCOR UK and the client. The Facilities Co-Ordinator will manage the service deliverables for all soft services to promote an ethos of teamwork and to instil a culture of continuous improvement. You'll alsoprovide administrative support to ensure that our workflow is delivered effectively and efficiently.
What you'll do
Adherence to all EHS and client processes in a multi-use environment
Proactive management of helpdesk tasks and ensuring SLA achievement
Responsible for the day to day management of all soft services
Overseeing & covering reception duties when required
Carry out administrative duties for facilities which include KPI Auditing, collating records of quotations and formulating minutes of meetings
Assist the FM to ensure all finance processes are followed and records kept up to date with regards to extra works quotations and budget management
Ensure all soft services & M&E log book processes and procedures are achieved
Support the M&E Supervisor with ensuring the CAFM System and Asset Management database is kept up to date and regularly review
Maintain and control stock levels of PPE, Office Stationery/Equipment
Hold responsibility for all aspects of administration requirements for the FM team
Develop and maintain relationship with suppliers and subcontractors
Ensure that clients are subjected to minimum disruptions whist FM works are carried out, leading communication distribution when required
Act upon reasonable requests and instructions from the client, customer and peers/colleagues from all departments/service lines
Assist the Operations Manager in administration duties for the account
Line manage of our cleaning and reception, also management of all other soft services delivered by preferred suppliers which include catering, vending, pest control and workwear, etc.
Who you'll be
Hold a full driving license
Strong command of written and spoken English
Knowledge of key operational procedures, e.g. supplier control, procurement, Health & Safety (IOSH Managing Safely & SIA license preferred but not essential as training will be provided)
Line management/supervision of personnel
Well organised with the ability to prioritise workloads
Previous experience in a front facing customer service skills
Sound administrative experience
Excellent IT skills including all Office 365 software
Willingness to travel for work as and when required
Person Specification At EMCOR UK, we embrace and celebrate diversity in all its forms.
We welcome applicants from all backgrounds and experiences, regardless of age, race, gender, sexual orientation, religion, disability, or any other characteristic that makes you unique. We believe that a diverse and inclusive workforce fosters creativity, innovation, and better problem-solving.We encourage applications from all candidates and are committed to providing equal opportunities for employment and growth, supported by our inclusive policies and practices.
Join us in our endeavour to build a culture of mutual respect and equity, a place where every voice is heard, and every individual is championed.
Join us in building a better world at work.
TPBN1_UKTJ