Finance Administrator
Posted 3 days ago
- Ramsgate, Kent
- Any
- External
- Expires In 3 months
Job Summary
As a Purchasing & Finance Administrator, you will be responsible for providing crucial support to the purchasing and finance department. You will be responsible for all stages of customer procurement, both hardware and licensing based. In addition, you will support the Finance Officer in the day-to-day financial operations, maintaining accurate records, and ensuring compliance with financial regulations. You will play a key role in facilitating smooth financial processes within the business.
This is a Monday – Friday 9am to 5pm position.
Responsibilities and expectations of the role:
* Receive and process customer orders accurately, coordinate order fulfilment and track shipments, handle order modifications, cancellations, and returns.
* Process purchase orders and maintain inventory levels, develop sourcing strategies for cost saving.
* Undertake monthly stock takes, reconciliation of loan equipment, ensure collection of WEEE waste and destruction of IT equipment is completed regularly.
* Assist the Account Management team in the contract and license renewal process and deal with licence adjustments as per customer requirements.
* Provide administrative support to the Finance Officer, helping with various tasks and ensuring efficient departmental operations, including filing, scanning and organisation financial documents. Help with processing customer Direct Debits.
* Support the Finance Officer in maintaining accurate financial records including invoices, receipts, and payments via QuickBooks and spreadsheets. Reconcile records to identify discrepancies and rectify errors.
* Support the Finance Officer in processing invoices accurately, tracking payments, and follow up on outstanding accounts receivable to ensure timely payments.
* Provide general administrative support to the business as required.
* Professionally handle incoming calls and direct inquiries to the appropriate team members.
* Support the Finance Officer in preparing budgets and forecasts by gathering necessary data and information.
* Liaise with other departments, vendors, and clients regarding financial matters as necessary, maintaining professionalism and confidentiality
* Generate financial reports as required by management.
* Attend finance meetings, providing administrative support and helping with agenda creation and documentation.
* Monitor key performance indicators (KPIs) and present findings during finance meetings.
* Collaborate with the Finance Officer and Managing Director to achieve departmental goals and objectives.
* Maintain and update CRM system with accurate client information and activity.
Essential Skills
* Strong numerical and analytical skills, with attention to detail.
* Proficiency in Microsoft Office Suite, particularly Excel.
* Excellent organisational and time management skills.
* Effective communication skills, both written and verbal.
* Ability to work independently and collaboratively in a team environment.
* High level of integrity and discretion when handling sensitive financial information.
Desirable Skills
* Bachelor’s degree in finance, Accounting, Business Administration, or related field preferred.
* Proven experience in a similar role, preferably within a finance or accounting department.
* Proficiency in accounting software (preferably QuickBooks).
* Familiarity with financial regulations and compliance standards.
Benefits
* Company paid quarterly events.
* Cycle to work scheme and onsite gym.
* Profit-sharing and Paid training.
* After successfully completing the standard 6-month probationary period.
** Performance bonus and EO profit share is enabled after successfully completing the standard 6-month probationary period. Performance bonus is paid out quarterly, with the EO profit share being paid out annually.
Only suitable candidates will be directly contacted about this position, and we will not store or process the data of candidates in any way unless consent has been obtained
As a Purchasing & Finance Administrator, you will be responsible for providing crucial support to the purchasing and finance department. You will be responsible for all stages of customer procurement, both hardware and licensing based. In addition, you will support the Finance Officer in the day-to-day financial operations, maintaining accurate records, and ensuring compliance with financial regulations. You will play a key role in facilitating smooth financial processes within the business.
This is a Monday – Friday 9am to 5pm position.
Responsibilities and expectations of the role:
* Receive and process customer orders accurately, coordinate order fulfilment and track shipments, handle order modifications, cancellations, and returns.
* Process purchase orders and maintain inventory levels, develop sourcing strategies for cost saving.
* Undertake monthly stock takes, reconciliation of loan equipment, ensure collection of WEEE waste and destruction of IT equipment is completed regularly.
* Assist the Account Management team in the contract and license renewal process and deal with licence adjustments as per customer requirements.
* Provide administrative support to the Finance Officer, helping with various tasks and ensuring efficient departmental operations, including filing, scanning and organisation financial documents. Help with processing customer Direct Debits.
* Support the Finance Officer in maintaining accurate financial records including invoices, receipts, and payments via QuickBooks and spreadsheets. Reconcile records to identify discrepancies and rectify errors.
* Support the Finance Officer in processing invoices accurately, tracking payments, and follow up on outstanding accounts receivable to ensure timely payments.
* Provide general administrative support to the business as required.
* Professionally handle incoming calls and direct inquiries to the appropriate team members.
* Support the Finance Officer in preparing budgets and forecasts by gathering necessary data and information.
* Liaise with other departments, vendors, and clients regarding financial matters as necessary, maintaining professionalism and confidentiality
* Generate financial reports as required by management.
* Attend finance meetings, providing administrative support and helping with agenda creation and documentation.
* Monitor key performance indicators (KPIs) and present findings during finance meetings.
* Collaborate with the Finance Officer and Managing Director to achieve departmental goals and objectives.
* Maintain and update CRM system with accurate client information and activity.
Essential Skills
* Strong numerical and analytical skills, with attention to detail.
* Proficiency in Microsoft Office Suite, particularly Excel.
* Excellent organisational and time management skills.
* Effective communication skills, both written and verbal.
* Ability to work independently and collaboratively in a team environment.
* High level of integrity and discretion when handling sensitive financial information.
Desirable Skills
* Bachelor’s degree in finance, Accounting, Business Administration, or related field preferred.
* Proven experience in a similar role, preferably within a finance or accounting department.
* Proficiency in accounting software (preferably QuickBooks).
* Familiarity with financial regulations and compliance standards.
Benefits
* Company paid quarterly events.
* Cycle to work scheme and onsite gym.
* Profit-sharing and Paid training.
* After successfully completing the standard 6-month probationary period.
** Performance bonus and EO profit share is enabled after successfully completing the standard 6-month probationary period. Performance bonus is paid out quarterly, with the EO profit share being paid out annually.
Only suitable candidates will be directly contacted about this position, and we will not store or process the data of candidates in any way unless consent has been obtained