Finance and Grants Officer (Senior Finance Coordinator), BBC Media Action

Job Introduction BBC Media Action uses media and communications to help reduce poverty and promote human rights in developing countries. To achieve this, BBC Media Actions partners with civil society, local media and governments to: Produce creative programmes based on robust research in multi-media formats, which inform and engage audiences on key development issues. Strengthen the media sector through building professional capacity and infrastructure. We have an exciting opportunity for a Finance and Grants Officer to work on our Eastern Europe and Central Asia programme. Main Responsibilities The Finance and Grants Officer, Eastern Europe and Central Asia, contributes to the effectiveness and impact of the programme by supporting the Finance Manager to ensure that our partner financial systems, procedures and reporting are high quality and compliant with requirements of BBC Media Action and our donors. The role will support the EECA team's partnership process from selection to closure. Duties and responsibilities will include, but are not limited to: Partner Management Support organization's receiving grants from BBC Media Action in the proper management of their grants. Support the project team in carrying out due diligence checks on partner organization including collection of partner policies and documentation. Ensure partners understand rules, regulations and requirements of BBC Media Action and donors. Design and create partner financial reporting templates Receive and review partner reports to ensure financial monitoring is up to date and correctly documented. Alert the Finance Manager regarding any performance or financial reporting issues. Update and monitor partners' budget to ensure the partners are following the forecast and spending to plan Support the Finance Manager in evaluating partner capacities and concluding appropriate contracts. Including supporting the development of capacity building plans. Work with the Finance Manager to develop guidance notes and training for local partners Responsible to ensure the monthly/quarterly advance requests submitted on time by the partners and are properly verified, checked, and obtained signature from appropriate authorized person Prepare sub-grant agreements or amendments with sufficient annex. Support Partner with any project close out. If required conduct field visit to monitor partners for the financial matters and prepare monitoring field visit report to highlight the observation, implication, and recommendation on the respect of the matters identified. Other duties as assigned by finance manager appropriate to this . Project/Team Finance Support Review expenditure to ensure compliance with donor guidelines Work closely with project staff and partners for budget development for new proposals and advise for modification if needed Support the EECA team with project related procurement. Provide support on project audits, including preparation of audit file Provide cover for the Finance Assistant Contribute to the improvement of finance systems within the wider organisation Other duties as assigned by finance manager appropriate to this role and level. Safeguarding Understand and comply with the Safeguarding policy and the staff Code of Conduct. Participate in relevant mandatory training on Safeguarding and Respect at Work. The Grants officer will be expected to report any Safeguarding concerns immediately, either to the Country Director or the Regional Director or using the Whistleblowing Policy. Are you the right candidate? Experience in accounting and sub-grant management Meticulous attention to detail, particularly in regards of financial data management Experience of working with multiple donors local and international Experience working within a Media related NGO environment Ability to manage multiple tasks at the same time Ability to provide suggestion or recommendation to partners on their activities Strong decision making and organizational skills Good knowledge of accountancy software and excellent computer skills Fluency in English Desirable: Second language (Russian or Ukrainian) Experience in using Access Dimensions and/or SAP Package Description Job Reference: 15563 Band: C Salary: £27,000 - £37,000 per annum depending on relevant skills, knowledge and experience + London Weighting. The expected salary range for this role reflects internal benchmarking and external market insights. Contract type: 12 month attachment / fixed term contract Location: Office Base is London We're happy to discuss flexible working. Please indicate your choice under the flexible working question in the application. There is no obligation to raise this at the application stage but if you wish to do so, you are welcome to. Flexible working will be part of the discussion at offer stage. Excellent career progression - the BBC offers great opportunities for employees to seek new challenges and work in different areas of the organisation. Unrivalled training and development opportunities - our in-house Academy hosts a wide range of internal and external courses and certification. Benefits- We offer a competitive salary package, a flexible 35-hour working week for work-life balance and 26 days (1 of which is a corporation day) with the option to buy an extra 5 days, a defined pension scheme and discounted dental, health care, gym and much more. Any offer of employment with the BBC will be conditional upon you having the right to work in the UK. The role may involve working with groups of vulnerable children and adults. For the successful candidate, mandatory training will be provided on BBC Media Action's safeguarding policy and staff code of conduct. A DBS or other appropriate background check (depending on the country of residence) will form part of the recruitment process. BBC Media Action operates a zero-tolerance policy concerning all forms of abuse and exploitation of vulnerable people. About the BBC The BBC is committed to redeploying employees seeking suitable alternative employment within the BBC for different reasons and they will be given priority consideration ahead of other applicants. Priority consideration means for those employees seeking redeployment their application will be considered alongside anyone else at risk of redundancy, prior to any individuals being considered who are not at risk. We don't focus simply on what we do - we also care how we do it. Our values and the way we behave are important to us. Please make sure you've read about our values and behaviours in the document attached below. Diversity matters at the BBC. We have a working environment where we value and respect every individual's unique contribution, enabling all of our employees to thrive and achieve their full potential. We want to attract the broadest range of talented people to be part of the BBC - whether that's to contribute to our programming or our wide range of non-production roles. The more diverse our workforce, the better able we are to respond to and reflect our audiences in all their diversity. We are committed to equality of opportunity and welcome applications from individuals, regardless of age, gender, ethnicity, disability, sexual orientation, gender identity, socio-economic background, religion and/or belief. We will consider flexible working requests for all roles, unless operational requirements prevent otherwise.