Finance and Payroll Assistant

Our client is currently recruiting for a Finance and Payroll Assistant. Based in Aberdeen, the role is on a temp to perm, full-time basis.

ROLE

Working in conjunction with the Corporate Finance and Payroll teams in GEG Capital Head Office to ensure the efficient running of the Department. Weekly and monthly efficient payrolls and accounts service to the Business.

RESPONSIBILITIES

Contractor

• Setting up new Clients and Suppliers
• Creating any new client Job Numbers for the recruitment team
• Liaising with Recruitment and Contracts teams
• Accurate Input of timesheets and PSC Invoices on a weekly and monthly basis
• Actioning of Contractor Changes/Leavers Log
• Reporting weekly the missing timesheets to the recruitment teams, including highlighting any sickness absence or ongoing issues
• Carrying out weekly payroll check to ensure input time is accurate
• Along with Contractor Management team, advising Contractors regarding holiday balances
• Dealing with Payroll related queries with the assistance of the group payroll team
• Liaison with Operations Team for information regarding contractors.

Client

• Raising sales invoices in IGRIS, collate with relevant back-up and submit to client
• Raising any manual invoices as required by client including permanent placement fees
• Raising credits as and when required, where applicable investigating Root Cause of Credit.
• Keep client invoice contacts up to date to ensure invoices reach the right department and payment within expected timescale can be achieved
• Dealing with accounts related queries and resolving issues
• Credit Control – weekly chasing aged debt

General Finance/Payroll

• Submission of HMRC Intermediary Report Quarterly
• Raising PO’s via IGRIS system seeking approval form appropriate manager
• Ensuring all PO’s and related Purchase Invoices are raised within the month to allow for an accurate month end
• Processing Supplier Invoices
• Reporting of any unusual costs to Manager as necessary
• Collating monthly accruals to be issued to Corporate GEG Capital Finance Manager at month end.
• General
• Keeping processes up-to-date and developing ways of working in the department
• Ensure all BMS processes and procedures are followed at all time
• Report any non-conformances or suggested improvements, by entering them into the Improvement Database and discussing with the most relevant person – Payroll and Finance Supervisor or Business Manager
• Be fully conversant with current HMRC payroll legislation
• Ensure excellent customer service at all times representing Cammach at a professional level
• Complete any other business-critical duties as requested and agreed.