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Finance Assistant
Finance Assistant
Finance Assistant
Posted 2 months ago
- Luton, Devon
- Any
- External
Job Description
About Squared
At Squared we pride ourselves on being a great place to work, where everyone feels fairly treated and enjoys their work in a welcoming and friendly environment. We’re a not-for-profit housing association that has been providing affordable housing in Luton and South Bedfordshire since 1962. Our services don’t stop there.
Our mission is “placing the customer at the heart of everything we do by proving Homes, Support, & Opportunity” - as well as providing housing for our customers we firmly believe in proactively supporting them to improve their lives. Social Housing is an increasingly scarce resource, much needed but only a small percentage of the population are lucky enough to be able to access it. Squared sees its tenants and residents as individuals who have choices; although at the time they come to us they may not be aware of that. That’s why we call them customers. Perhaps that’s where the analogy ends as Squared does not want to retain the same customers for ever. We want them to come to us, benefit from our services and at some future date, move on, in a way that suits the individual customer.
Squared refuses to stand still; having a strong local identity we may be small but we’re growing, and our ambition coupled with a compelling strategy is part of the momentum that carries us forward. We want to work with like-minded people who believe in our values and like to get things done.
About the team
Our Finance and Digital Services department is a vital division of Squared. The finance and digital services’ role is to protect the wealth of Squared’s assets, capital, staff and money, and develop and implement our digital transformation agenda.
The other functions finance is involved in includes
i.\tPayroll-wages, pension and staff benefits
ii.\tPetty cash
iii.\tRent and sales Ledgers
iv.\tPurchase ledger
v.\tAnnual budget and business plans
vi.\tMonthly, quarterly and annual accounts for stakeholders
vii.\tRegulatory information
About the job
You will play an important role at Squared in the Finance Department in partnership with line managers and employees. The role will be involved in supporting the finance team, line managers and employees with all aspects of finance and providing excellent finance and administration service to the Squared staff through the smooth running of the office and ensuring that the reputation and work of the department is of a high standard.
These are the things you’ll need to do in your role. You may be asked to achieve additional objectives and tasks in order to respond to the needs of the developing service, as part of your own personal development or as the role evolves. Working with a team of Finance Assistants you will:
•\tAdminister the incoming and outgoing post and office inbox.
•\tMaintain rent ledgers, processing receipts, and related administration and housekeeping.
•\tMaintain purchase ledgers, processing payments, processing invoices and related administration and housekeeping.
•\tMaintain sales ledgers, processing receipts, raising invoices and related administration and housekeeping.
•\tProcess company cards, applications for new cards and related administration.
•\tCarry out control account checks for Sales and Purchase Ledgers.
•\tReconciliation work for bank accounts, statements and other various reconciliations to resolve queries.
•\tAssist colleagues from other departments with information, guidance and query resolution.
•\tAssist in any implementation and administration on tenant portal.
•\tInvestigate accounting queries through to resolution.
•\tAssist and provide cover as and when required by Finance team and wider Squared team.
•\tCarry out any other appropriate duties as directed by senior finance staff/managers.
•\tComply with the requirements of the Financial Regulations.
•\tAssist in providing timely reports to support business planning.
•\tUnderstand and follow Squared’s policies and procedures, including Health and Safety and Fairness policy, reporting any concerns as required under legislation and Local Authority procedures.
.
This is a 3 month fixed term contract. The working hours are 30hrs a week (Monday - Friday). Whilst there is some flexibility with remote working, we like all new team members at Squared to work regularly onsite at our office in Luton alongside colleagues, particularly in the probationary period to help you get to grips with the job. you must be available for an immediate start and must be able to cover during the month of December 2024.
In return we offer a host of benefits including:-
You will be a organised and methodical individual with some previous experience in a similar finance position. You will have strong admin skills, having used Office 365 and finance software packages. Attention to detail and problem solving skills are also important. You must have experience in rents & purchase ledger, data entry, accounts payable, inputting invoices and credit card receipt processing, You will be used to communicating with a variety of people to ensure processes run smoothly. You will be able to commute to Luton office on a regular basis.
If you are looking for your next challenge, we look forward to hearing from you.
''
At Squared we pride ourselves on being a great place to work, where everyone feels fairly treated and enjoys their work in a welcoming and friendly environment. We’re a not-for-profit housing association that has been providing affordable housing in Luton and South Bedfordshire since 1962. Our services don’t stop there.
Our mission is “placing the customer at the heart of everything we do by proving Homes, Support, & Opportunity” - as well as providing housing for our customers we firmly believe in proactively supporting them to improve their lives. Social Housing is an increasingly scarce resource, much needed but only a small percentage of the population are lucky enough to be able to access it. Squared sees its tenants and residents as individuals who have choices; although at the time they come to us they may not be aware of that. That’s why we call them customers. Perhaps that’s where the analogy ends as Squared does not want to retain the same customers for ever. We want them to come to us, benefit from our services and at some future date, move on, in a way that suits the individual customer.
Squared refuses to stand still; having a strong local identity we may be small but we’re growing, and our ambition coupled with a compelling strategy is part of the momentum that carries us forward. We want to work with like-minded people who believe in our values and like to get things done.
About the team
Our Finance and Digital Services department is a vital division of Squared. The finance and digital services’ role is to protect the wealth of Squared’s assets, capital, staff and money, and develop and implement our digital transformation agenda.
The other functions finance is involved in includes
i.\tPayroll-wages, pension and staff benefits
ii.\tPetty cash
iii.\tRent and sales Ledgers
iv.\tPurchase ledger
v.\tAnnual budget and business plans
vi.\tMonthly, quarterly and annual accounts for stakeholders
vii.\tRegulatory information
About the job
You will play an important role at Squared in the Finance Department in partnership with line managers and employees. The role will be involved in supporting the finance team, line managers and employees with all aspects of finance and providing excellent finance and administration service to the Squared staff through the smooth running of the office and ensuring that the reputation and work of the department is of a high standard.
These are the things you’ll need to do in your role. You may be asked to achieve additional objectives and tasks in order to respond to the needs of the developing service, as part of your own personal development or as the role evolves. Working with a team of Finance Assistants you will:
•\tAdminister the incoming and outgoing post and office inbox.
•\tMaintain rent ledgers, processing receipts, and related administration and housekeeping.
•\tMaintain purchase ledgers, processing payments, processing invoices and related administration and housekeeping.
•\tMaintain sales ledgers, processing receipts, raising invoices and related administration and housekeeping.
•\tProcess company cards, applications for new cards and related administration.
•\tCarry out control account checks for Sales and Purchase Ledgers.
•\tReconciliation work for bank accounts, statements and other various reconciliations to resolve queries.
•\tAssist colleagues from other departments with information, guidance and query resolution.
•\tAssist in any implementation and administration on tenant portal.
•\tInvestigate accounting queries through to resolution.
•\tAssist and provide cover as and when required by Finance team and wider Squared team.
•\tCarry out any other appropriate duties as directed by senior finance staff/managers.
•\tComply with the requirements of the Financial Regulations.
•\tAssist in providing timely reports to support business planning.
•\tUnderstand and follow Squared’s policies and procedures, including Health and Safety and Fairness policy, reporting any concerns as required under legislation and Local Authority procedures.
.
This is a 3 month fixed term contract. The working hours are 30hrs a week (Monday - Friday). Whilst there is some flexibility with remote working, we like all new team members at Squared to work regularly onsite at our office in Luton alongside colleagues, particularly in the probationary period to help you get to grips with the job. you must be available for an immediate start and must be able to cover during the month of December 2024.
In return we offer a host of benefits including:-
- \n
- 33 days annual leave (including bank holidays) \n
- Health CashPlan \n
- Contributory Pension \n
- Life Assurance \n
- Holiday Buying/Selling \n
- Perks at Work shopping discounts/cashback \n
- Free parking at our Bramingham Office \n
\n
You will be a organised and methodical individual with some previous experience in a similar finance position. You will have strong admin skills, having used Office 365 and finance software packages. Attention to detail and problem solving skills are also important. You must have experience in rents & purchase ledger, data entry, accounts payable, inputting invoices and credit card receipt processing, You will be used to communicating with a variety of people to ensure processes run smoothly. You will be able to commute to Luton office on a regular basis.
If you are looking for your next challenge, we look forward to hearing from you.
''