Finance Officer

Job Description
Royal College Of Emergency Medicine
Job Description: Finance Officer
Job Purpose:
As a member of the Corporate Services Directorate and reporting to the Director of Corporate Services, the Finance Officer plays a crucial role in managing the College's Purchase Ledger and Credit Control functions. This position also supports the Sales Ledger function as needed. Under the supervision of the Head of Finance and with the support of the Senior Finance Officer, the Finance Officer ensures the accurate, efficient processing, recording, and monitoring of all College expenditures and aids in revenue collection by effectively liaising with College staff, officers, external suppliers, customers, and grant donors.
Key Responsibilities:
Purchase Ledger Function:
Collaborate with Budget Holders to ensure timely and accurate processing of all purchase invoices and expense claims.
Address supplier invoice and staff expense queries promptly.
Work with the Head of Finance and Senior Finance Officer to determine correct VAT treatment for invoices.
Review all expense claims, especially mileage allowances, for accuracy and compliance with College policy.
Prepare weekly payment runs for both UK and international payments.
Verify bank details for new suppliers and expense claimants through the accounting system.
Ensure credit card expenditures are approved before posting to the accounting system.
Reconcile creditor balances and statements with payments made to suppliers by running monthly aged creditor reports.
Support College staff in using the online approval system for various approvals.
Maintain a database of supplier contracts for Corporate Services.
Sales Ledger Function:
Ensure timely and accurate raising and distribution of all sales invoices and credit notes, in collaboration with Budget Holders.
Regularly consult with the Head of Finance and Senior Finance Officer to apply correct VAT treatment when raising invoices.
Manage the processing and timely collection of all income due to the College.
Reconcile income receipts from the CRM system (iMIS) and Opayo with actual bank receipts.
Process and account for refunds for eligible candidates.
Credit Control Function:
Conduct regular aged debtor analysis to investigate and chase overdue balances.
Initiate first phase debt recovery actions for long-term debtor balances.
Generate reports on problematic debtors, including chase history, for the Head of Finance.
Management Accounting:
Support the Senior Finance Officer to ensure all purchase and sales ledger activities are recorded and reconciled according to the College’s month-end timetable.
Assist with various activities across the Finance function, including absence cover and finance cycle tasks as needed.
Help maintain and upload budgets onto the finance system.
Regularly review budget figures with the Senior Finance Officer on Iplicit and update them as new business cases are approved.
Assist in posting prepayment, accruals, and deferred income journals correctly and on time during the month-end process.
Contribute to setting up management account and budget templates if required.
Any Other Duties:
Participate actively in the continuous management and improvement of Finance procedures and controls.
Provide cover for colleagues within the Finance Team as needed.
Perform any other duties reasonably required of a post holder at this level.
This role demands a detail-oriented, proactive individual with excellent communication skills and the ability to manage multiple tasks efficiently, the ideal candidate would be a fast learner and able to adapt. The Finance Officer is pivotal in ensuring the financial health and operational efficiency of the College through diligent financial management and support.
For more information on the role, please contact
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to arrange a confidential phone call.
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