Fleet Co-Ordinator

Join a thriving, London-Listed Company on the move! Facilities by ADF is a fast-growing company listed on the London Stock Exchange, offering an exciting opportunity for a skilled Fleet Co-Ordinator to join the team.
Location: Longcross, Surrey, KT16 0EF
Salary: Competitive Salary + Competitive Benefits Package
Hours: 4 on 4 off pattern - 6.45am - 7:00pm
About Us:
ADF is the UK's largest provider of premium production facilities to the film and TV industry
The company has a very close alignment with TV & video-on-demand serial productions, who demand high quality vehicles and support services. This market is rapidly growing and presenting huge opportunities.
With a fleet of over 230 trailers and mobile units - including make-up, costume, and artiste trailers, as well as production offices and technical vehicles - ADF offers a fully managed, 24/7 service. Our experienced team and dedicated account management are crucial in supporting global clients on-site.
Fleet Co-Ordinator - The Role:
Based in our depot in Longcross, Surrey and reporting to the National Fleet Manager the successful candidate will play a key role in supporting our Fleet Management team.
Fleet Co-Ordinator - Main Responsibilities:
- To ensure and maintain a safe working environment in compliance with H+S Standards
- To report all hazards, near misses and faults to assist in the prevention of accidents
- Briefing drivers and despatch of drivers and Issue driver packs
- To monitor and record employee issues, including lateness, absenteeism, general performance and conduct
- Ensure effective driver debrief
- Driver licence checks and associated system administration
- Agency declarations and health surveillance declarations
- Complete personal injury/incident forms in a full and timely manner
- Complete Vehicle accident forms in a full and timely manner
- Issue driver infringement forms and discuss rectification
- Monitoring and processing PCNs, fines and speeding violations
- General administration for O' licence and associated compliance
- Assist Assistant Fleet Manager and Compliance Administrator
- Work in conjunction with Planning Dept to maximise vehicle efficiency
- Guarantee Vehicle Tacho and Drivercard's are downloaded in good time
- Key logs and mileage and complete fuel card and hire vehicle administration and checks
- Conduct efficient and thorough handover to the night team
Fleet Co-Ordinator - You:
Essential:
- Excellent communications skills, verbal and written
- Experience of working in a fast paced and dynamic environment
- Knowledge of Microsoft Outlook, Excel, and Word
- Ability to work alone and within a team
- Ability to multi-task efficiently within a dynamic and fast paced transport environment
Desirable:
- Transport Experience
- Administration qualification
Fleet Co-Ordinator - Benefits:
- 28 days paid holiday (inclusive of Bank Holidays) increasing with each year of service
- Company Pension Scheme
- Life Assurance Cover
- Access to Employee Assistance Programme
- Informal Reward Scheme
- Free Eye Tests
If you would like to be considered for this unique Fleet Co-Ordinator opportunity, please submit your CV with a comprehensive cover letter telling us why this role is for you.

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