HR & Admin Assistant (Chinese & English Speaking)

This is an excellent opportunity to join our global clients engineering site. The ideal candidate is self-motivated and detail oriented. The HR & Admin Assistant will play a crucial role in ensuring that employees have a smooth transition during their short/long term assignment

Responsibilities:

• Onboarding support: Assist in the pre-onboarding/onboarding process for employees on short/long term assignments, ensuring they have the necessary resources, documentation, and information.


• Visa & Immigration Coordination: Help facilitate visa and work permit applications, ensuring compliance with local and international regulations. Maintain updated records of visa statuses and work authorisation for each assignment.


• Policy Guidance: Provide employees with information regarding company policies, cultural norms, benefits, and local legal requirements to ensure they feel prepared and supported in their assignment.


• Liaison with External Partners: Collaborate with external agencies, immigration partners to ensure seamless operations and communication.


• Documentation & Record-Keeping: Maintain accurate records and documentation related to assignments, immigration statuses, and employee benefits.


• Communication & Support: Serve as a point of contact for international assignees, addressing questions and concerns related to relocation and assignment experience.


• Compliance & Reporting: Assist with ensuring compliance with local labour laws, tax regulations, and company policies regarding international assignments. Support preparing reports related to assignments as needed.

Experience and Qualifications:

• Fluency in both English and Chinese is essential.


• HR/Admin experience is advantageous.


• Ability to work independently and with high self-motivation.


• Exceptional organisational and planning skills, with a keen eye for detail.