HR & Payroll Assistant

(HR & Payroll Assistant) - Position Overview

My client is a leading UK logistics company, specialising in next-day and same-day delivery of air and sea freight, and the distribution of heavy and dangerous consignments within the UK

As a HR & Payroll Assistant you will be tasked with reporting into the HR Director, you are the first point of contact for all HR admin and payroll related queries & will provide ongoing support & assistance across the full range of HR and payroll functions.
This will include ownership of the recruitment process from requisition to onboarding; changes and carrying out the leaver process, ensuring that any amendments are entered correctly into the HR & payroll software, employees are paid correctly, analysing and actioning the payroll and its reports each month. Positive interaction and engagement with staff at all times and demonstrate that HR are an open and supportive function.

(HR & Payroll Assistant) - Position Responsibilities

General:

• Responsible for managing accurate end-to-end administration of the whole employee lifecycle; preparation and issuing of contractual paperwork; updating the HR & Payroll system; employee onboarding, and payroll changes according to the agreed timescales. This includes but is not limited to the starter, employment change, long service and leaver processes.

HR:

• Compile and process employee documentation and records and ensure the Staff Database is updated accordingly.
• Review new starter / vetting documentation to ensure all information is accurately completed. This includes right to work checks by Managers.
• Assist the HR Director in formulating policies, procedures, and changes, as well as communicating all updates to employees.
• Assist with recruiting tasks such as reviewing Vacancy Requisition Forms (VRF's), creating Job Descriptions, adding vacancies internal and on external platforms (Indeed). Support at interviews when required. Send hold / regret letters to candidates as required.

Payroll:

• Process starters, leavers, changes (salary, bank details, hours, shifts etc.), overtime, bonus each month in the HR & Payroll system

• Process monthly payroll tasks such as calculate Amendments, Deductions, Overtime, PAYE, NI, SMP, SSP, Pension Contributions and Attachment of Earnings.
• Complete Month End / Year End processing and reconciliations including issue of P60s, P45's, P11D's.
• Administer Pension Auto Enrolment, opt out and uploads to the pension provider (Cushon) monthly.
• Provide 1st line support for payroll queries.

• Review HMRC tax code changes from report.
• Work out Average Holiday Pay for employees.

• Review Private Medical Insurance benefit each month and update accordingly if applicable.

• Ensure there are no discrepancies in payroll financial figures each month.

(HR & Payroll Assistant) - Position Requirements

• HR qualification or working towards one.
• Payroll experience and working within a payroll team / qualification.
• Working knowledge of HMRC payroll procedures.
• Excellent skills at building successful relationships across the company
• Accountability and ownership of workload
• Strong knowledge of Microsoft Office (Word, PowerPoint, Excel, SharePoint, Teams).
• Excel competency to Pivot & V look up level as a minimum.
• Proficiency with technology, and the ability to pick up new software easily

(HR & Payroll Assistant) - Position Remuneration

• Hybrid (Heathrow office and home) - generally 3 days in office (Tuesday to Thursday).
  For a few weeks whilst learning the role, probably will be 5 days in the office.
• �27-30k
• Monday - Friday
• 08:30am - 17:00pm, including a 1-hour unpaid break. Contractual 37.5 hours a week.
• 25 days plus bank holidays (33 days in total)
• 4 weeks' notice period (after probation)
• Pension: As per auto enrolment

Streamline Search is a technical recruitment agency based in Chichester, West Sussex operating across the United Kingdom. We are acting as a Recruitment Agency in relation to this vacancy, and in accordance with GDPR by applying to this post you are granting us consent to process your data and contact you in relation to this application.