Human Resources Administrator

"K" Line (Europe) Ltd forms part of the global “K” Line group and is under the control of Kawasaki Kisen Kaisha Ltd. The latter is a leading global logistics company specialising in maritime transport and comprehensive supply chain solutions. We are dedicated to delivering exceptional shipping services across Europe and beyond. We are committed to excellence, sustainability, and forging strong partnerships to drive the success of our customers and the global economy.
We are seeking an experienced HR Administrator to join our team and play a pivotal role in managing our HR functions for our UK group of companies. As the HR Administrator, you will be responsible for maintaining employee records, managing HR documents, monthly payroll, and providing administrative support to ensure the smooth operation of our business. If you have excellent communication skills, a keen eye for details, and a dedication to fostering a positive work environment, we invite you to apply for this exciting opportunity.
Key tasks and responsibilities: HR:Be the first point of contact for all HR queries relating to the UK group.Recruitment & Onboarding – partnering with the hiring managers to provide advice and support throughout the recruitment life cycle from advertising roles through post-offer and onboarding.Provide a professional and efficient administrative service from the start to the end of the employment lifecycle.Support the HR dept with formal meetings for various Employee Relations cases.Proactive administration of all HR processes such as new starters, contract extensions, leavers, references, probation reviews, and accurately updating the HR database in line with guidelines.Provide support for any day-to-day requirements and ad-hoc projects.Assist with end-of-the-year requirements/reporting.Run headcount and various other reports on an ad hoc as well as a periodic basis.Assist with performance management procedures, CIPHR updates, and management. Payroll:Collating information internally for the UK group and liaising from start to finish with the payroll bureau.Responsible for processing and checking monthly payroll.Able to advise staff should there be any payroll enquiries.Dealing with sick leave, holidays, increments, and other benefits.Processing Starters, Leavers, P45, P60.Absence and holiday monitoring and reporting: SSP, SMP, SPP.Reconciling Excel spreadsheets, pension reporting and analysis, health care, and season tickets, to ensure payments are made on time. Facilities management:Logging and dealing with day-to-day issues around the office.Ensure that employees are adhering to company policy regarding all Health & Safety procedures.Plan and schedule H&S training.Monitor Fire wardens and First Aiders across the office.Liaising with Building Management, contractors, and suppliers. Person Specification:CIPD Level 3/5 or equivalent qualifications within HR (preferred).2-3 years of experience as an HR generalist and experience of working in facilities as an administrator/coordinator is essential.Exposure to Employment Law and employment regulations.Knowledge of Health & Safety is desirable but not essential.Proven experience of a consistently high level of accuracy and attention to detail.Fantastic organisational and time management skills.Effective HR administration and people management skills.Computer literacy and familiarity with the Microsoft suite of software to intermediate level in Word, Excel, and Outlook.Experience with HR software systems, mainly CIPHR.Understanding of confidentiality and GDPR. Exposure to payroll practices.Excellent communication skills (both verbal and written).Finally, and most importantly – must be a team player and hardworking, able to meet service standards at a personal and team level.