Legal Assistant

Conveyancing Legal Assistant - Residential Property
Location: Bexhill
Hours: Full time - office based
Salary: �23,000 - �26,000 DOE
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This is an excellent opportunity for a legal assistant within conveyancing, to join a successful legal firm and progress their career!
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Job brief
The Conveyancing Assistant is required to offer support to their assigned Conveyancer who has conduct of the client files. In addition to duties required of a secretary, the Conveyancing Assistant, whilst overseen by the Conveyancer, will work to ensure files are progressed promptly and in line with procedures and regulations. This includes a broad range of administrative duties as well as communicating with clients and third parties. All tasks will be completed utilising the case management system to keep a complete and accurate audit trail of activities.
Responsibilities

• Provide general administrative support to Conveyancer.
• Handle communication with clients, other side lawyers, estate agents and other third parties, as required.
• Deal with new business enquiries and provide quotes to prospective clients.
• Open new files.
• Assist with gathering and recording the necessary documentation to meet AML and KYC requirements.
• Compile contract papers on a sale.
• Request and obtain items such as searches from agreed providers on a purchase.
• Obtain documents as required from HM Land Registry.
• Type up and file basic legal documents and correspondence as directed by the Conveyancer.
• Draft search reports.
• Answer and direct phone calls, including dealing with administrative and straight-forward enquiries.
• Handle exchange of contracts as directed and approved by the Conveyancer.
• Prepare files for completion including obtaining redemption statements, drafting completion statements, internal paperwork and appropriate letters.
• Generate bills as requested by the Conveyancer.
• Dealing with completions; ensuring payments are sent and received and requesting necessary cheques etc. liaising with clients, estate agents and third parties and submitting SDLT returns.
• Prepare draft AP1s for submission.
• Assist with requisitions from HM Land Registry and issuing responses where required.
• Assisting in file closures/archiving.
• Any other task reasonably required of the assistant as requested by the conveyancer or PGL.

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Requirements and skills

• Proven working understanding of tasks listed under responsibilities, likely obtained in a previous role as a Conveyancing Assistant, Legal Secretary or similar.
• Familiarity with law, legal procedures and protocols.
• Knowledge of day-to-day operations of a legal office.

• Computer literacy with a good understanding of MS Office software.
• Proficiency in English.
• Excellent organisational skills.
• Good telephone manner.