Legal Secretary X2

Are you an organised and detail-oriented individual with a passion for working in a professional services environment? Located in the heart of Newcastle city centre, seeking a dedicated Legal Secretary to support our dynamic team. In this role, you will play a crucial part in ensuring the smooth operation of our housing department, working closely with partners and fee earners. If you have excellent communication skills, proficiency in legal documentation, and a proactive attitude, we would love to hear from you!

KEY RESPONSIBILITIES

Working within the housing department, key responsibilities include:

• Organising and prioritising workloads in collaboration with fee earners.
• Managing the fee earner's diary and being aware of their daily commitments.
• Preparing incoming and outgoing correspondence.
• Notifying and coordinating with fee earners about any changes in workload priorities.
• Opening and closing files, ensuring compliance with money laundering documentation and firm policies.
• Liaising with clients and taking instructions under the supervision of fee earners.
• Preparing, submitting, and downloading property searches.
• Drafting, amending, and finalising legal documents and reports as directed.
• Preparing and collating engrossments for execution and completion.
• Submitting Stamp Duty Land Tax forms via the SDLT website.
• Interfacing with the Land Registry.
• Assisting with the preparation of monthly bills.
• E-filing all documents and correspondence.
• Using precedents to draft documents as directed.
• Coordinating with the Housing Department Administrator for room bookings, accommodation, and travel arrangements.
• Setting out-of-office greetings and managing email messages when fee earners are unavailable.

KEY ATTRIBUTES/SKILLS

• Highly organised with strong attention to detail and a positive attitude.
• Advanced proficiency in Microsoft Office Suite.
• Experience with Searches, Land Registry, and Stamp Duty Land Tax interfaces.
• Excellent IT skills, including document management systems.
• Fast and accurate typing skills.
• Proficient in document preparation, including formatting, table of contents, formulas, track changes, and document comparison.
• Self-motivated and able to work independently.
• Strong organisational skills.
• Excellent communication and interpersonal skills.
• Ability to prioritise tasks and meet deadlines.
• Professional and efficient telephone manner.

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

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