Legal Secretary

Legal Secretary My client is a leading global law firm based in Belfast, who are currently seeking an experienced Legal Secretary to join their Catastrophic Injury and Large Loss team. This is a Full-Time, Fixed-Term Contract for 6 Months. With a salary of £27,900 - £33,000 per annum Job Role: You will be responsible for providing a high quality, comprehensive workflow management and organisational service to fee earners in the group as well as providing exceptional client service. Essential Criteria: Experience of working in a legal or professional services environment. Advanced knowledge of document management/case management systems. Proven experience of managing high level client facing tasks and priorities, with a hands-on, practical approach. Advanced knowledge of Microsoft Office packages. An aptitude for providing top level organisational support, anticipating support needs, producing documents and client communications of the highest standard. Main Duties and Responsibilities: Become an active part in the care of clients and be wholly familiar with contacts/clients and dealing with basic client queries as appropriate. Manage the production of documents and check returned work produced by the Document Production team/speech recognition for accuracy/formatting, before it is passed to the relevant lawyer. Taking and making client related calls, dealing with and handling message taking as appropriate. Liaise with Client & Marketing and provide support for scheduling tender meetings, directory interviews, client training etc. Manage Interaction and ensure new prospects, clients and contacts, activities and business development information are added. Responsible for files to be opened and closed and supervise general filing requirements and record keeping and production of engagement letters ensuring compliant at all times. Monitor and manage key dates for clients and ensure compliance procedures are up to date on all files and matters. Support fee earners in business development activities including the involvement in preparation of pitches and presentations, scheduling meetings e.g. tenders, directories, internal clients. Work with business development managers on the maintenance of CRM to ensure key client contacts are in Interaction and 'bounce-backs' Manage diaries, ensuring they are up-to date, anticipating requirements Assisting in the tender process - liaising with Business Development, collating outstanding information, assisting with draft/final submissions. Key point of contact for allocated Partners, Fee Earners and Clients to maintain relationships and ensure a high level of support is always provided by the team. Monitor post and/or emails and dealing with as appropriate ensuring all client related correspondence is passed on to an appropriate Fee Earner and actioned as necessary; proactively responding to and drafting responses on behalf of others, prioritising emails, collating necessary paperwork and e-filing. Minute taking, following up designated actions to ensure completion ahead of the next meeting. Liaison with and taking direction from your Legal Support Manager. Liaise with the Legal Support Managers over any planned absences, arranging cover as necessary and communicating this to the relevant Fee Earners. Responsible for ensuring client and matter data is maintained and updated within appropriate systems, raising requests with the BAU team as appropriate. Skills: legal secretary legal secretary